Job Title: Real Estate Assistant Job Description We are seeking a motivated and detail-oriented Real Estate Assistant to provide administrative support to our team. The ideal candidate will be responsible for managing work orders, invoices, tenant inquiries, and assisting with various administrative tasks. This role requires strong organizational skills and the ability to work independently. This is a full time position with full benefits and weekly direct deposit pay. Responsibilities + Create work orders and manage invoices, including coding and working with the client invoicing system. + Follow up on items emailed by partners promptly without needing reminders. + Utilize resources on the intranet to learn processes and procedures. + Provide excellent customer service by answering tenant inquiries. + Provide general administrative support under direct supervision. + Assist with tenant and vendor customer service. + Perform administrative and clerical tasks such as phone support, distributing correspondence, expense reporting, calendar scheduling, meeting coordination, filing, and copying. + Maintain tenant, vendor, and property files, including insurance certificates and lease abstracts. + Assist with budget preparation by researching costs for supplies and services and obtaining bids as directed. + Comply with bid process guidelines. + Assist with the preparation of monthly and quarterly management reports. + Track and file contracts and insurance certificates, maintaining a follow-up system for expirations. + Schedule and coordinate meetings and special events as requested. Essential Skills + Accounting + Excel pivot tables + Accounts payable + General ledger + SharePoint + Customer service orientation + Invoice management + MRI software experience + Correspondence handling + Work order management + 2 years experience in a similar industry + High School diploma or GED + Basic skills with Microsoft Office Suite Additional Skills & Qualifications + Experience with the CBRE Platform preferred + Ability to comprehend and interpret instructions, short correspondence, and memos + Ability to write routine reports and correspondence + Ability to respond to common inquiries or complaints from clients, co-workers, and supervisors + Ability to understand and carry out general instructions in standard situations + Experience in leasing, property management, and real estate administration Work Environment This is an on-site position requiring attendance five days a week, Monday to Friday, from 9 AM to 5 PM. The work environment is professional, supportive, and dedicated to maintaining high standards in the commercial real estate industry. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Feb 7, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.