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Job Summary

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The Community Onsite Administrative Assistant supports and assists general office activities and projects of the association with administrative tasks. Provides customer service support. Under moderate supervision, work will involve contact with homeowners and board members. The position is located in Wylie, TX.

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Job Duties and Responsibilities Duties include but are not limited to:

\n\nVendor Communication- scheduling vendors, paying invoices, working directly with the board to coordinate on needed repairs\nHomeowner Communication- Assist with communication with homeowners who come into the office onsite, via email, via TownSq, or on the Associations website\nCompliance inspections- Conduct Community inspections, issue violations, mail violations\nClubhouse reservations- tracking- take deposits, coordinate the clubhouse monitor, and schedule reservations\nPayments for Reservations/Parties- Bank runs to Inwood Bank on Monday mornings\nAdministrative Assistant- with support from accounting team, this individual will be responsible for oversight of financials, payables, delinquency\nOrganizes and prepares correspondence relating to association business.
Receives and responds to incoming calls from homeowners, Board members and vendors.\nFollow through on various requests.\nProcesses and distributes incoming and outgoing mail for the office.\nPrepares monthly board packages and in house mailings.\nUpdate homeowner and association information in C3 and shared files.
Keeps workspaces organized and maintained.\nThe preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification.\nManagement reserves the right to add, modify, change or rescind the work of different assignment positions.\nOther duties as assigned.\n\n Requirements

Knowledge and Skills

\n\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nProfessional communication skills (phone, interpersonal, written, verbal, etc.).\nProfessional customer service skills.\nKnowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.\nInterpretation and completion of verbal and/or written instructions at a proficient level.\nKnowledge of general office equipment (copier, fax, phone systems, etc.).\nKnowledge of company policies, procedures and forms.\nConfidentiality and discretion in the performance of all duties and responsibilities.\nTime management and time critical prioritization skills.\n\n

High School Diploma or GED Required
Job Type: Full-time

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Salary: $18.00 per hour

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Benefits:

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401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance

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Schedule:

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Monday to Friday

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#LI-KK2

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.