Position: HR Administrative Assistant Temp 

Who we are:  The Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization and has been a vibrant and vital institution, serving as an effective, critical bridge between police and communities across all five boroughs of the City since 1914. PAL operates diverse programs for children as young as 2 years old to young adults. Programs include Head Start, after-school programs and summer day camps for elementary, middle and high school youth, and summer Playstreets. PAL also runs evening teen centers and college readiness programs, youth employment, and juvenile justice programs. Staying true to PAL’s roots, a cornerstone of our youth development strategy includes offering competitive and recreational sports for children of all ages.  At PAL, we’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. 

 

Position Summary: 

Reporting to the Director of Human Resources, the HR Administrative Assistant plays a key role in supporting administrative and operational support in the HR team. This role be responsible for maintaining and organizing HR employee files and supporting the paper to digital uploading of these files into the HR System.  In addition, this role will be responsible for supporting key HR administrative and clerical functions for the department.  

What you’ll do:  

Administrative Support 

Maintain, catalogue and organize accurate and up-to-date human resource files, records, and documentation. 

Maintains the integrity and confidentiality of human resource files and records. 

Scan employee files to digital format and organize in HR’s electronic filing system as well as uploading to the HR Information System. 

Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. 

Provides files and documents to support audits  

Generates reports for audits 

Tracks key information for HR application and employment records and on spreadsheets.  

Provides clerical support to the HR department. 

May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. 

 

Other HR Operations and Administrative Tasks 

Provide support for Director of HR in credit card and purchasing reconciliation for the HR department and compiling reconciliation reports.  

Support other critical administrative HR functions as requested by the Director of Human Resources.  

Promote open communication and a culture of feedback within the organization.