HR ADMINISTRATIVE SPECIALIST - 67072475 Date: Jan 21, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 845212 Agency: Agency for Persons with Disabilities Working Title: HR ADMINISTRATIVE SPECIALIST - 67072475 Pay Plan: SES Position Number: 67072475 Salary: $45,000.02 - $50,000.08 Annually Posting Closing Date: 02/07/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) AGENCY FOR PERSONS WITH DISABILITIES POSITION: Personnel Technician II - Selected Exempt Service (SES) WORKING TITLE: HR Administrative Specialist *PENDING RECLASSIFICAITON TO PERSONNEL SERVICES SPECIALIST* POSITION NUMBER: 67072475 OPEN COMPETITIVE OPPORTUNITY *This is an ANTICIPATED VACANCY* This posting may close before the posted closing date. The hiring salary may exceed the maximum posted salary. CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months. This position is not a Telework position and is required to report to the APD office in Tallahassee. The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including: + Annual and Sick Leave benefits. + Nine paid holidays and one Personal Holiday each year. + State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. + Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ). + Flexible Spending Accounts. + Tuition waivers. + And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com . + Paid Maternity and Parental Leave. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission. *Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response. SALARY RANGE $ 45,000.02 - $50,000.08 Annually $ 1,730.77 - $1,923.08 Bi-weekly Position Summary This is a professional position located in State Office Human Resources and is responsible for independently providing administrative support to the Director of Human Resources, performing various essential human resource duties, which require comprehensive knowledge of office and Agency policies, procedures, goals, and programs. Show initiative and take action beyond what is required to improve work product; self-start and complete assignments independently without constant supervision. The Work You Will Do Supports and performs administrative duties and schedule management for the Director of Human Resources. Assists with coordinating travel arrangements for the Director of Human Resources and other HR staff. Performs a variety of complex office administrative support functions requiring independent judgment, research, and collection of information/data utilizing standard office equipment, electronic platforms, and database systems. Serves as the Axiom Pro Administrative Support and responsible for maintaining and retaining the official personnel files for State Office and Regional employees. Creates personnel files in the Agency’s electronic file system, scans, uploads, and indexes documents. Requests files from the archive center. Responsible for routing and tracking designated HR Policies and Operating Procedures. Gathers, compiles, and records statistical data, written reports, and other information, reviewing and verifying for accuracy and completeness. Serves as the initial point of contact for HR, manages phone lines, monitors the HR portal, responds to tickets, and uses other platforms as needed. Processes outside employment form Agencywide. Performs purchasing functions in My Florida Market Place (MFMP). Assists with disaster recovery efforts and emergency needs. Performs other general administrative tasks and/or special projects as assigned. Minimum Qualifications Valid driver’s license or other efficient means of transportation. Must have customer service and administrative assistant experience within a professional office setting. Must have experience working in Human Resources. High school diploma or its equivalent preferred. Knowledge, Skills, And Abilities Knowledge of: + utilizing computer technology used for communication. + data gathering and reporting. + the basic operation of Microsoft Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams). Ability to: + work efficiently and accurately in a group setting. + plan, organize, and coordinate work assignments and schedules. + focus on details. + problem solve. + communicate effectively through oral and written mediums. + maintain records. + adhere to deadlines. + perform basic filing and maintain records. + be flexible and willing to take on unassigned tasks when needed. + travel as needed. Demonstrate Skills in: + excellent communication. + customer service. + spreadsheet preparation and tracking. + calendaring. + presentation. + administrative writing and reporting. + time management. Additional Information Profile Completion To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year. Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile. Retiree Notice If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date. Direct Deposit Program As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program. Background Screening Requirement It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency. Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies. Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting. APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9). All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287. Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee