Department
 

HUM Staff: Div Admin HR Human Resources

About the Department
 

The Division of the Humanities comprises 19 degree programs across 16 departments and committees, with approximately 800 students from around the world enrolled in PhD, MFA, and MA programs. Students and faculty dedicate themselves to the thoughtful consideration of humanity’s place in the world. This dedication is displayed through interdisciplinary centers, programs and workshops, and courses taught by some of the world's leading scholars. Dynamic and dedicated staff in the Division provide the essential infrastructure needed to support faculty, students, and one another, fostering collaboration, enhancing innovation, and ensuring the Division’s success.

Job Summary
 

The HR Administrator and Payroll Specialist is responsible for managing student, temporary, and seasonal hiring and payroll activities in the Division. This includes managing hiring and offboarding processes, ensuring accurate payroll and timekeeping, and providing specialized support for compensation and labor relations efforts. The HR Administrator will work closely with HR leadership, department administrators, hiring managers, finance and grant services, etc., to maintain compliance with division hiring practices, University policies, and federal/state laws. The HR Administrator will analyze data, prepare reports, and provide training on best practices related to student, temporary, and seasonal hiring, and payroll/timekeeping processes.

Hybrid schedule available. Interested applicants, please upload all required materials (resume, cover letter, and references) to be considered.

Responsibilities

Manages student, temp, and seasonal hiring processes, including oversight of division hire request form and tracking spreadsheet, job descriptions, employment offers, and onboarding. Drafts templates and routine hiring documents as needed. Maintains appropriate HR data and records.Conducts regular student, temp, and seasonal hiring audits.Gains a deep understanding of student employee/labor relations efforts.Provides professional support to the division’s student labor relations efforts. Partners with Dean of Students and UGrad on student hire union activities and ensures compliance.Serves as student, temp, and seasonal payroll specialist, handling all compensation changes, costing allocation updates, one time payments, period activity pays, etc.Collaborates with Finance and Grant Services team and Budget/Data Analyst regarding student, temp, and seasonal funding and accounts.Serves as student, temp, and seasonal Workday timekeeping specialist, assisting with coding hours, troubleshooting issues, processing backpay requests, and auditing student submissions and supervisor approvals as requested.Develops tutorials and provides training to division community on payroll and timekeeping processes and best practices.Develops relationships with colleagues, attends trainings, participates in central initiatives, etc., to stay informed of division, University, state, and federal payroll and timekeeping laws, policies, and procedures.Prepares payroll and timekeeping related reports and summaries; assists in developing division-wide payroll and timekeeping policies and procedures.Co-manages Humanities-Payroll email inbox with Assistant Director and handles all payroll and timekeeping requests. Resolves routine and complex inquiries. Uses strong judgement to elevate issues as needed.Pursues professional development opportunities. Implements what is learned to enhance role.Solves a range of straightforward problems using standard procedures.Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate level of guidance.Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

Familiarity with higher education environment.2+ years HR, payroll, and timekeeping administration.

Technical Skills or Knowledge:

Familiarity with Workday.

Preferred Competencies

Detail oriented, spot numerical errors.Interested in numbers, data, payroll, etc.Problem-solver.Motivated.Self-starter.Analytical.

Application Documents

Resume/CV (required)Letter of Interest in this position (required)3 References Contact Information (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Human Resources

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.