We have an exciting opportunity to join our Human Resources team as a HR Administrator on a Fixed Term Contract, supporting our HR Information System (HRIS) Project until December 2025.
The role
As a HR Administrator you will be responsible for delivering proactive and efficient HR administration and data processing in support of the HR team, across the employee lifecycle.
The team
The HR Admin team sits within HR Operations and provides vital support to teams within the HR division, and works closely with in-house departments such a Payroll, Pensions, Finance and external provider companies, too. The work done by the team covers the whole employee lifecycle - from preparing contracts for people joining Penguin Random House, to processing leaver information.
The duties of the role will be split into four key areas, and responsibilities will include:
HRIS Project Support
Supporting and providing feedback on HRIS during the testing stage
Creating step by step training documentation in support of the wider HR team ready for implementation stage
Project aftercare: continuously feeding back and ensuring stakeholder needs are being met by the system.
Data Integrity and People Analytics
Ensuring that all information contained within our HR systems is accurate and can be relied upon
Running scheduled reports and ad-hoc reports as required
Supporting with analysis of data for colleagues and stakeholders across the HR function
Administration
Creating new joiner contracts and setting up new joiners on all relevant internal systems in advance of a start date
Processing any employee changes on our systems and generating letters in support of those changes (for example salary changes, promotions, maternity or adoption leave)
Managing the monthly benefits processes
Liaison with employees
Acting as the first point of contact with employees for certain matters (for example name changes and benefit queries)
Interacting with employees to answer questions and investigate issues as relevant and as requested by the HR generalist team
Supporting the HR generalists with the delivery of the company induction process
What you’ll bring
Essential criteria:
We’re looking for someone who has a professional and friendly attitude, and who can build positive and proactive relationships with key stakeholders within the HR and Payroll teams, as well as with employees. To be successful, you’ll need:
Excellent communication and interpersonal skills, both verbal and written with a good customer focus.
Attention to detail - able to work at pace with ‘right first time’ accuracy.
A track record of working to deadlines with the ability to prioritise workload.
To be able to work independently and on your own initiative within specified guidelines or processes.
To be comfortable learning, working with and adapting to IT systems.
Preferred criteria:
Previous experience within a HR or Payroll environment and working with HRIS projects are desirable but not essential as we will provide all the necessary training.
Application instructions
Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 19th January.
Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.
We anticipate a two-stage interview process which may include a virtual first-stage interview and in-person second stage interview. We are happy to discuss this further with you throughout the recruitment process.
Salary: £27,500 plus benefits.
What you can expect from us
Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.
Our benefits include:
Financial – discounted shopping, season ticket loan, rental deposit loan
Wellbeing – healthcare cash plan, employee assistance, gym loan
Lifestyle – taste card, tech scheme, free and discounted books
For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/
Hybrid working
While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect two days a week in our offices in London. We are happy to discuss this hybrid working arrangement with you throughout your recruitment process.
About Penguin
We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.
The recruitment process
You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/
As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. The essential criteria for this role are listed as part of the ‘What you will bring’ section. There may be times when the volume of applications means we cannot take all eligible candidates to interview.
We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.
Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.
Company: The Random House Group Limited
Country: United Kingdom
State/Region: London
City: London
Postal Code: SW11 7BW
Job ID: 276637