White Plains Hospital Job Description

Title:

HR Associate

Job Code:

700355

Department/Location:

HR Department

FLSA Status:

Non-Exempt

Reports to:

Director HRIS and Kronos

Job Family/Pay Grade:

Admin – 4

 

 

 

 

Position Summary

The HR Associate will be responsible for maintaining the overall integrity of the MediTech Personnel/Payroll database by processing all hire, termination and change transactions for hospital staff as well as updating and maintaining all employee information. The HR Associate operates in a fast-paced environment with very high transaction volumes and handles extremely confidential information for all staff.  This position requires a high degree of coordination, flexibility and balance in meeting various deadlines within the HR Department. This position interacts with the HRIS/Payroll application, Onboarding application and other HR applications that support the hospital staff population.

Essential Functions and Responsibilities Includes the Following:

Understands and adheres to the WPH Performance Standards, Policies and Behaviors. Applies knowledge of WPH policies and procedures in the execution of job responsibilities. Reviews all employee documents, forms and communications for accuracy and completeness, and works with employee, HR staff or departmental staff to resolve questions and issues. Processes all documents and forms required to set up new hires accurately and within established timeframes. Processes all status change transactions, employee change transactions and employee demographic changes accurately and within established timeframes.     Extracts and compiles data from HRIS and Onboarding applications to facilitate data entry and reduce manual entry. Possesses strong organization and follow up skills to manage workload, meet deadlines and resolve open items. Maintains strict employee confidence by safeguarding employee data and securing access to confidential documents. Provides bi-weekly/monthly transaction reports to HR staff, department heads and management. Proactively identifies areas of improvement to enhance productivity and increase control. Follows up on any position specific requirements to ensure compliance. Contributes to team, departmental and organizational efforts as required. Performs all other duties and projects as assigned.

 

Education & Experience Requirements

High School Diploma required. HRIS data entry experience required. Familiarity with Meditech HRIS/Payroll application preferred. Prior healthcare experience is highly desirable. Experience with Microsoft Office Suite with an emphasis on Microsoft Excel.

 

Core Competencies

Maintains confidentiality and uses discretion at all times. Ability to manage multiple priorities at the same time. Ability to maintain composure under stress. The position works closely with other members of the Human Resource Department and must be able to maintain productive working relationships. Effective interpersonal and verbal/written communication skills Demonstrates excellent customer service skills. Team player and willing to go above and beyond to get the job done

 

Physical/Mental Demands/Requirements & Work Environment

May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital’s SDS (Safety Data Sheet) data base and may be accessed through the hospital’s Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc. (Standard for all Job Descriptions) The position operates in a professional office environment. The role routinely uses standard office equipment such as phones, computers, photocopiers, filing cabinets and fax machines located at multiple locations within the building. Ability to analyze problems. Ability to concentrate for extended periods. Ability to follow supervisors’ instructions. Ability to respond to requests from other departments or outside agencies. Ability to direct and supervise activities of other employees and volunteers. Must be detail-oriented. Must possess strong organization skills. Must be self-motivated and able to work independently with a general level of supervision.

Salary: $46,098.98-$60,148.76