HR Coordinator Location: Waltham, MA Office Requirements: 3x week, Tuesday, Wednesday, Thursday Seeking an employee to lead a division-wide headcount reconciliation and cleanup effort, lasting 3-4 months. In this role, the employee would work with individuals across nine different sites and global functions to ensure headcount classifications in our HR system (WorkDay) are accurate. To support success going forward, this employee would be rolling out training to all functional partners to ensure that processes throughout the division are corrected to prevent the need for future clean up. This effort will ensure information used at all levels of the organization is clean so decision making is supported by reliable data. Responsibilities + Coordinate and execute employee engagement programs and initiatives to enhance workplace culture. + Organize and host monthly engagement connects, including team building and recognition events. + Serve as the onsite POC for all engagement initiatives, supporting employees and departments. + Manage inventory for engagement giveaways, prizes, and promotional material. + Conduct surveys and analyze feedback to identify trends and improvement areas. + Lead the planning and execution of the company’s Annual Achievers awards event, ensuring a seamless experience. + Coordinate event logistics, including venue booking, catering, and entertainment, while managing relationships with internal and external stakeholders. + Serve as the primary point of contact for new hires, assisting in creating and maintaining onboarding schedules. + Maintain and update employee records, ensuring accuracy and compliance with company policies and regulations. + Provide administrative support to the VP & Head of Human Resources, including calendar management, travel arrangements, and meeting coordination. Qualifications Educational Qualifications: + High School Diploma required; bachelor’s degree in Human Resources, Business Administration, or a related field is a plus. Experience: + Minimum of 2 years of experience in an HR support or coordination role, with a strong focus on event management and employee engagement activities. + Demonstrated expertise and passion for organizing and managing corporate events, including venue selection, catering, entertainment, and transportation logistics. + Proven ability to lead event committees and collaborate effectively with internal teams and external vendors. + Intermediate proficiency in Excel, including the ability to create spreadsheets, utilize formulas, and analyze data. + Skilled in creating visually appealing and informative PowerPoint presentations. + Familiarity with onboarding processes and HRIS systems. + Proven track record of managing multiple priorities and tasks in a fast-paced environment. + Experience with data analysis and interpreting employee feedback. + Prior experience providing administrative support to executives or sr management. + Excellent communication skills, both verbal and written. + Must be able to work on-site. Preferred: + Hospitality or restaurant HR experience. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.