Role Summary
The Human Resources Coordinator will play a critical role in ensuring smooth daily HR functions by assisting with tasks related to areas such as recruiting, interviewing, orientation, employee scheduling, tracking certifications/training completion, and handling supply ordering. In partnership with the HR Director, the Coordinator will assist with all areas of the employee experience at the National Medal of Honor Museum. The ideal candidate will possess strong organizational and communication skills, attention to detail, and the ability to handle multiple priorities effectively.
Essential Functions
Prepare and place all internal and external advertisements for recruitment and job positions Review applications & resumes and arrange interviews Maintain personnel filing system, prepare weekly payroll documents for processing Assist with coding all invoices for HR Department Responsible for printing and distributing all badges for each department Responsible for assisting in verifying employment for both PT and FT employees Assist in preparing Workers’ Compensation claims documentation is completed and provided to insurer Input and/or adjust employee schedules to ensure adequate coverage and efficiency. Coordinate with department leaders to address scheduling conflicts, employee availability and time off requests. Partner with department leaders to maintain accurate records of employee certifications and training completion. Track upcoming certification renewal deadlines and communicate with employees to ensure compliance. Coordinate with external departments to schedule and document mandatory training sessions. Assist with the preparation of reports, presentations, and internal communications. Provide administrative support to Human Resources Director. Serve as a liaison between departments to facilitate smooth workflow and address HR challenges. Respond promptly to employees and management inquiries related to scheduling, training, or supplies. All other duties as assigned.
Skills and Qualifications
To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.
High school diploma or equivalent required; an associate or bachelor’s degree in business administration, Human Resources Management, or a related field is a plus. Minimum of 2 years of experience in Human Resource Administration Prior experience in hospitality, tourism, or museum operations a plus. Must be available to work evenings, weekends, and holidays as scheduled. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and scheduling software. Strong interpersonal and communication skills, both written and verbal. Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Benefits and Compensation
Competitive pay commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, parental leave, wellness program, and 401k plan.
The Company
Founded in 2008, Legends is a premium experiences company with six divisions operating worldwide – Global Planning, Global Sales, Global Partnerships, Hospitality, Global Merchandise, and Legends IQ– offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment. For more information, visit www.Legends.net and follow us on Facebook, Twitter, and Instagram @TheLegendsWay.
Legends Attractions
Global Attractions is a natural progression from Legends 360-degree platform for success. Our unrivaled guest experience and deeply researched sales and planning methodologies give us an edge. Legends currently operates 13+ attractions around the globe. We bring together some of the brightest experiential and attraction masterminds around the globe to ensure each brilliant idea is regionally relevant and destined to dazzle, delight and drive a steady stream of diverse visitors.
Legends manages all operations across ticketing, special events, food & beverage and retail for Attractions partners including the tour experience, ticket sales, hospitality offerings, special events, and sponsorship - all to elevate the guest experience at the top. Some of the venues include One World Observatory in NYC, The View at the Shard in London, Sky View Observatory in Seattle, National Medal of Honor Museum, and more!
National Medal of Honor Museum
The National Medal of Honor Museum in Arlington, Texas will serve as the premier national institution dedicated to the stories, impact, and legacy of the service members who went on to become Medal of Honor recipients. Neither a war memorial nor a military museum, the National Medal of Honor Museum is a humbling endeavor that will take visitors on a narrative journey through the life stories of ordinary people who made extraordinary choices above and beyond the call of duty.
The museum footprint encompasses over 100,000 square feet, cornering five acres of waterfront in Arlington, Texas. Over 31,000 square feet of Exhibition Galleries as well as dedicated spaces for meetings, symposiums, memorials, and ceremonies.
The museum is also headquarters of the National Medal of Honor Griffin Institute, an organization that addresses our nation’s character gap and fills it by focusing on the values and valor of the Medal of Honor and all who have earned it. For more information, visit www.mohmueseum.org.
Legends/ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. VEVRAA Federal Contractor