Job Overview:
Working closely with Human Resources (HR) management, the HR Coordinator is responsible for payroll, clerical transactions, communication, and problem-solving regarding routine tasks, projects, policies, and procedures as they relate to core HR services, processes, and programs. The coordinator maintains accurate employee records/files. The coordinator provides assistance to other department members as needed.
Your Responsibilities:
Assist the department in carrying out various human resources programs, projects, and procedures and manage correspondence for associates. Responsible for reviewing timecards for accuracy and missed punches for submission to payroll. Ensure regular hours, OT hours, Paid Time Off (PTO), and bonuses are submitted timely to payroll. Approve all pay changes and transfers in ADP. Set-up property location and project ID codes in ADP. Submit garnishments and child-support orders to ADP for processing. Reconcile Benefits Billing for payment. Run monthly reports (e.g., Birthdays, Work Anniversary, Terminations, Headcount, New Hire,). Send email notification and process Employee Referral bonus Respond to all payroll inquiries from Associates and Corporate GL Accountants. Serves as a liaison with payroll to ensure new hires, terminations, pay changes, and other related services are administered appropriately. Maintains Human Resources Information System records and compiles reports from the database as needed. Assists HR leaders with various research and/or special projects. Act as the primary contact for the HR Team and perform customer service functions by answering associate requests and questions or directing associates to the correct point of contact. Support the onboarding process of new associates. Respond to unemployment claims. Manage all terminations. Responsible for employee files, data retention, and maintenance of employee files. Prepare and submit data for BLS Reporting quarterly. Maintain and update CAM License Report. Perform any range of special projects, tasks, and other related duties as assigned.
Skills and Qualifications:
Demonstrate a strong understanding of general HR practices. Excellent organizational and written and verbal communication skills. Self-motivated, resourceful, and able to work independently with minimum supervision. Must be able to multi-task and have exceptional follow-up skills. Must play an integral part in building a cohesive HR team with the skills necessary to successfully execute the departmental/company objectives and strategies Strong computer skills (Excel, Word, PowerPoint, Outlook) Ability to work well under pressure and remain professional and tactful in tense situations. Ability to look at issues and provide objective recommendations for resolution. Ability to work with and retain highly confidential information.
Education and Experience:
Bachelor's Degree preferred 1-2 years of human resources experience or well-developed administrative skills New Hire Onboarding preferred Recruiting, preferred Payroll experience desired
Physical Requirements:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift 25 lbs. Must be able to sit for extended periods of time. Must have finger dexterity for typing/using a keyboard. Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors, and our clients Valid Nevada Driver’s License and State mandated vehicle insurance, and registration.This is a full-time position with typical scheduled hours, Monday through Friday, 8:00 a.m. – 5:00 p.m. May be required to work overtime as needed and approved by supervisor, including occasional evening meetings. Consistent and regular attendance required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
Work Location: Las Vegas, NV
Work Hours: Monday to Friday
What We Offer:
11 company paid holidays Medical, dental, vision HSA and FSA Company-paid life insurance and Employee Assistance Plan Supplemental life, disability, accident, critical illness, hospital indemnity Identity theft, legal services Pet insurance 401(k) with company match
About us:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company, culture, and exciting career opportunities visit https://bit.ly/NV-Careers.
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.