We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary. The Stantec community unites approximately 22,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring projects to life. Our work as architects, engineers, and consultants from initial project concept and planning through design, construction and commissioning is built on a solid history of success. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work. Redefine your personal best. Join us! Your Opportunity Take the first step towards designing your career with Stantec. We have an exciting opportunity for an HR Coordinator to join our team. The primary responsibility of this team is to support HR administration tasks, including employee record file management, professional qualification, and employment/income verifications, and responding to external and internal inquiries. Reporting to the Manager of HR Services, North America, this ideal candidate will have excellent organizational and time management skills, as well as the ability to communicate to employees at all levels within the organization to support a wide variety of administrative tasks while working in a highly computerized, fast-paced environment. Join our collaborative HR Support team, located in Canada, India and United States and play an important role in supporting the administrative needs of our HR partners and employees across various time zones within the organization. This position offers a flexible, hybrid work schedule. Your Key Responsibilities - Operates HR Service Center technology, internal HR information systems, general team inboxes, effectively and efficiently to respond to requests pertaining to HR programs and procedures. - Maintain data entry for employee records such as Health, Safety, Security and Environment (HSSE) Certifications. - Prepares and coordinates time sensitive letters to support employee requests. - Support verification of employment/income and professional qualifications for employees - Maintain employee electronic files and respond to document requests as needed, including file maintenance, off site archiving, file retention, and acquisition file integration. - Liaises with HR teams, Payroll, Benefits, and various third-party vendors on HR administration matters to ensure service request resolution occurs in a timely manner. - Performs service delivery activities following pre-defined processes/procedures and achieves identified operational metrics in support of the delivery of the HR support and best practices. Your Capabilities and Credentials - Experienced handling administration tasks including preparation of letters and correspondence. - Strong professional customer service orientation - Follows standard methods and procedures for completing work assignments that are primarily transactional. - Proven strong interpersonal, organizational, time management, problem solving skills - Strong verbal and written communication skills with a professional demeanor - Ability to focus and meet tight, concurrent deadlines with a close attention to detail. - Displays comfort and enjoys working with diverse individuals across all levels in a geographically dispersed organization. - Experience working in a team-oriented, collaborative environment. - Ability to exercise confidentiality, discretion, and sound judgment - Ability to learn and adapt to processes quickly - Strong Microsoft Office Suite skills; advanced Excel experience is considered an asset - The ability to work autonomously and consistently meeting role objectives - Human Resources experience is considered an asset. Education and Experience - High school diploma or equivalent - Minimum 3 years of related work experience or an equivalent combination of education and related experience. Typical office environment—working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee; other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. **Primary Location:** India | Pune **Organization:** Stantec IN Business Unit **Employee Status:** Regular **Job Level:** Nonmanager **Travel:** No **Schedule:** Full time **Job Posting:** 05/11/2024 03:11:33 **Req ID:** 1000640