Human Capital Office and Personal Administrator Are you looking for an opportunity to join a newly formed team in Aon’s dynamic and fast-growing Human Capital business? If so, this might be the role for you! This is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George’s Quay). Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like The Human Capital Office and Personal Administrator will cover an important role in supporting our Human Capital Executive Committee members in running the Human Capital business in Ireland. This includes organising client logistics, meeting room coordination, diary management and supporting on Dublin-based event management for the 11 Human Capital ExCo members. Day to day duties will include: + Proactive diary management. Work with other meeting organisers to handle clashes, plan travel and preparation time, and anticipate travel requirements. Ensure meetings are prioritising in relation to their importance and priority, to make effective use of time + Submit and handle expenses and Amex logs accurately and within the firm’s guidelines. Often this means anticipating expenses based on bookings made, knowledge of diary etc. + Plan and organise travel arrangements, including trains, flights, hotels, and itineraries + Act as key contact in the ExCo members’ absence including appropriate and timely decision making + Organise internal and external Dublin-based meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required. Maintain list of preferred restaurants. Confirm meetings with clients in good time + Handle compliance tasks including CPD completion, annual declarations, gift & entertainment registers + Any ad hoc duties, requests and initiatives to ensure those supported and their teams can work efficiently, including problem solving re technology. How this opportunity is different This is an exciting opportunity to grow the scope of your knowledge and capabilities in a role which will provide you with exposure across the range of solutions offered to support clients’ HR functions through our Human Capital business. It’s also an interesting time for this business as we explore the range of new solutions we can create for our clients as we bring our businesses together. Gaining experience in a dynamic business environment with the possibility to design your career’s path is what makes this role so exciting. Skills and experience that will lead to success The ideal Human Capital Office and Personal Administrator should have: + Consistent track record in a similar role within a professional service environment, supporting a senior executive + Business Administration educational background, or similar, and possessing excellent commercial acumen and the ability to gain an understanding of multi-disciplinary teams + Advanced PC skills including Outlook, Word, Excel, SharePoint and PowerPoint are needed, including support on editing materials and collateral for presentations + High professional standards and ability to understand level of professionalism + Ability to multitask and prioritise workload, in a fast-paced environment, using time management and strong organisation, being able to get things done accurately, quickly and efficiently + Experience in the coordination of international travel arrangements, virtual meeting attendances and diary management + Excellent interpersonal skills with a high focus on collaboration + Strong communications skills, both verbal and written (English) + Self-starter, problem solver, proactive and able to work on own initiative + Energetic, enthusiastic and have a can-do attitude + Flexible within the role and willing to take on such additional appropriate duties as requested from time to time. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com #LI-HYBRID #LI-GM1 2556837 Human Capital Office and Personal Administrator Are you looking for an opportunity to join a newly formed team in Aon’s dynamic and fast-growing Human Capital business? If so, this might be the role for you! This is a hybrid role with the flexibility to work both virtually and from our Dublin office (minimum 3 days from our office in George’s Quay). Aon is in the business of better decisions At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed. What the day will look like The Human Capital Office and Personal Administrator will cover an important role in supporting our Human Capital Executive Committee members in running the Human Capital business in Ireland. This includes organising client logistics, meeting room coordination, diary management and supporting on Dublin-based event management for the 11 Human Capital ExCo members. Day to day duties will include: + Proactive diary management. Work with other meeting organisers to handle clashes, plan travel and preparation time, and anticipate travel requirements. Ensure meetings are prioritising in relation to their importance and priority, to make effective use of time + Submit and handle expenses and Amex logs accurately and within the firm’s guidelines. Often this means anticipating expenses based on bookings made, knowledge of diary etc. + Plan and organise travel arrangements, including trains, flights, hotels, and itineraries + Act as key contact in the ExCo members’ absence including appropriate and timely decision making + Organise internal and external Dublin-based meetings including all catering, equipment and logistical requirements, cancelling any rooms which are no longer required. Maintain list of preferred restaurants. Confirm meetings with clients in good time + Handle compliance tasks including CPD completion, annual declarations, gift & entertainment registers + Any ad hoc duties, requests and initiatives to ensure those supported and their teams can work efficiently, including problem solving re technology. How this opportunity is different This is an exciting opportunity to grow the scope of your knowledge and capabilities in a role which will provide you with exposure across the range of solutions offered to support clients’ HR functions through our Human Capital business. It’s also an interesting time for this business as we explore the range of new solutions we can create for our clients as we bring our businesses together. Gaining experience in a dynamic business environment with the possibility to design your career’s path is what makes this role so exciting. Skills and experience that will lead to success The ideal Human Capital Office and Personal Administrator should have: + Consistent track record in a similar role within a professional service environment, supporting a senior executive + Business Administration educational background, or similar, and possessing excellent commercial acumen and the ability to gain an understanding of multi-disciplinary teams + Advanced PC skills including Outlook, Word, Excel, SharePoint and PowerPoint are needed, including support on editing materials and collateral for presentations + High professional standards and ability to understand level of professionalism + Ability to multitask and prioritise workload, in a fast-paced environment, using time management and strong organisation, being able to get things done accurately, quickly and efficiently + Experience in the coordination of international travel arrangements, virtual meeting attendances and diary management + Excellent interpersonal skills with a high focus on collaboration + Strong communications skills, both verbal and written (English) + Self-starter, problem solver, proactive and able to work on own initiative + Energetic, enthusiastic and have a can-do attitude + Flexible within the role and willing to take on such additional appropriate duties as requested from time to time. How we support our colleagues In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognise that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working! Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued. Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace. Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, email ReasonableAccommodations@Aon.com #LI-HYBRID #LI-GM1