Job SummaryThe Onboarding Admin is responsible for providing exemplary customer service and support to new employees by coordinating all elements of the onboarding/pre-hire process. Responsibilities include helping new hires learn the company policies, scheduling start dates for new hires and gathering the necessary paperwork. In the event of absence, this position will be filled by the HR Generalist. Duties/Responsibilities Tracks and manages all potential weekly new hires, both Blount and agency employees Via the TA to NHO spreadsheet. Crafts and sends comprehensive emails to new hires with information related to their orientation/on-boarding.Coordinates all on-boarding processes of new hires relative to pre-employment paperwork, background checks, drug screens, completion of WOTC and clearance of all hires. Collecting employee photos creates and activates employee badges.Sends out the weekly new hire introductions to the Management team.Details of all new hires' initial tasks and answering any queries.Ensure new hires have the necessary technical assistance to set up their hardware and software.Gathers, processes paperwork, and activates new hires in HRIS system (UKG)Process and file all I-9 documentation.Works closely with Supervisors and Training Acquisition, regarding the progress of new hires. Commits to regular scheduled meetings with People First Team.Provides weekly management updates of new hires status.Backup coverage for the reception area on an as needed basis.Other responsibilities w/ similar skill and work conditions as assigned. Responsibilities for Food Safety Responsible for completing required paperwork accurately and honestly as applicable. Must adhere to all corporate GMPs (Good Manufacturing Practices), established SOPs (Standard Operating Procedures) and all Food and Employee Safety policies. Must adhere to all Allergen control programs and procedures as applicable. Responsible for reporting suspicious packages, activities, and individuals.If monitoring CCPs (Critical Control Points), must be trained in HACCP (Hazard Analysis Critical Control Point) and adhere to approved HACCP plan(s). Required Skills/Abilities Business Knowledge Effectively utilizes available tools to maximize contribution.Manage Resources effectively.Understands relationships of resources, process and profitAbility to project a future state, and the ability to prepare and deliver one’s division to its optimum performance. Interpersonal SkillsBuild relationships at all levels.Manages conflict effectively.Practices early intervention; resolves issues early.Communicate effectively.Inspires trust and Teamwork.Is a MotivatorJudgmentAnalyzes problems effectively.Demonstrates sound and ethical decision-making, even under pressure.Patient; challenges appropriatelyOpen to ideas of othersConsistentLeadershipPersuasive in getting others to consider his/her or company’s point of view.Communicates effectively; has a point of view.Inspires trust; viewpoint actively sought by others.Fosters collaboration.Overcomes objections with logic and effective communication skills.Able to deliver message of “Culture change”; in a positive, constructive and effective manner.Is a Leader, and is viewed as one Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.Ability to apply concepts of basic algebra and geometry to practical situations. Including fractions, percentages, ratios and proportions.Ability to recognize and define problems and opportunities; collect data, establish facts, and draw valid conclusions.To perform this job successfully, an individual should have strong computer skillset. Including knowledge of databases, spreadsheet, Word, and PowerPoint software.Ability to speak effectively before groups of customers or employees of an organization.Ability to write routine reports and correspondence.Excellent verbal and written communication skills.Excellent interpersonal, negotiation, and conflict resolution skills.Excellent organizational skills and attention to detail.Strong analytical and problem-solving skillsProficient with Microsoft Office Suite or related software.
Education and/or Experience
Associate’s degree in human resources, Business Administration, or related field. 1 -3 years Administrative, HR, or Office Experience or equivalent combination of education and experience. Physical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit and taste or smell. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; toxic or caustic chemicals and extreme cold. The noise level in the work environment is usually moderate.