**Summary** **Job Description** **POSITION SUMMARY:** The Human Resources Administrator at Lancaster General Health assists with business processes in PennFor to ensure transactions are processed correctly. This position requires a detail-oriented individual with strong technical skills to manage various HR processes, including system management, payroll support, compliance, and interdepartmental coordination. The ideal candidate will be adaptable, proficient in multiple HR systems, and capable of navigating the challenges of manual processes while continuously seeking improvements. This role is essential in ensuring smooth HR operations, maintaining data accuracy, and providing support to both employees and management. The HR Administrator will work closely with various departments and stakeholders to facilitate efficient HR processes and contribute to the overall success of the HR function at Lancaster General Health. HOURS: 40 hours/week Monday-Friday. There are no evenings, weekends, or holidays required. **ESSENTIAL FUNCTIONS:** Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties: + Assist in maintaining and updating employee records in Pennfor including processing payments of PTB (Paid Time Bank) and Holiday time due to, employment actions that may include termination, transfer from regular to per-diem status, educational or military leave of absence, transition from STD to LTD leave and physicians moving into a compensation model role. + Run reports and performs manual data entry as needed. + Assist PennFor users with system questions and acclimations to various modules. + Send files to payroll via email to set up recurring time records. + Assist managers with entering interim pay or special incentives. + Send template emails and launch Survey Monkey questionnaires to employees’ managers for completion. + Assist in collecting and organizing feedback for performance evaluations or other HR processes. + Submit tickets to HRIS for proxy access requests, providing necessary details such as who needs access, specific roles, duration, and rationale. + Run Open Requisition reports for managers to assist with FTE reconciliation and budgeting. + Assist recruiters and hiring managers with the job posting process as needed. + Run I9 validation through e-Verify (maintained in third-party platform outside of Pennfor). + Generate and analyze HR reports as necessary. + Assist in creating data visualizations for HR presentations. + Retrieve data from Workday archive, as necessary. + Assists manager in the completion of Pennfor identified tasks. Coordinates and communicates effectively with managers to ensure completion. + Liaise with HRIS, Payroll, and other relevant departments for system-related tasks, + Identify areas for process improvement, particularly in manual processes, + Assist in developing and implementing solutions to streamline HR operations. **SECONDARY FUNCTIONS:** The following duties are considered secondary to the primary duties listed above: + Acts as back-up resource for absence tasks, including but not limited to, distribution of requested leave documentation and return-to-work documentation. + Participates and/or lead committees as directed including special event planning, execution and clean up. + Performs other duties as assigned. **JOB REQUIREMENTS** **MINIMUM REQUIRED QUALIFICATIONS:** + High School Diploma or equivalent (GED). + Three years’ experience providing direct administrative support. + Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products. + Excellent communication and interpersonal skills. + Thorough knowledge of English grammar, spelling and punctuation. **PREFERRED QUALIFICATIONS:** + Associate or Bachelor Degree in a complimentary field. + More than three years’ experience providing direct administrative support and the ability to perform functions independently. **COGNITIVE REQUIREMENTS** **Attention/Concentration:** The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others. The position requires the ability to attend to more than one aspect of a situation simultaneously. It is highly likely that multiple task demands are going to be required of the individual at the same time. **New Learning and Memory:** The following level of ability is essential for the jobholder to learn and retain material. The position requires that an individual be able to learn new tasks quickly and effectively. Job requirements change frequently. The ability to understand and carry out detailed, involved instructions is mandatory. **Problem Solving, Reasoning and Creative Thinking:** The following level of ability that is essential for the jobholder to think (in order to solve a problem) by combining two or more elements from experience or imaginative thought. The position required much autonomy of thought and problem solving. The individual must be able to apply principles of logical or scientific thinking to define problems. The individual must be able to think abstractly, which is manifested in the ability to form concepts, use categories, generalize from single instances, apply procedural rules and general principles, and be aware of subtle or intrinsic aspects of a problem. The development of hypothesis and potential solutions to problems involves careful interpretation, analysis and diagnosis. The individual must be able to collect data, establish facts, and draw valid conclusions. The individual must be able to think creatively with a degree of inventiveness, experimentation and intuition. They must be able to deal with a variety of concrete and abstract variables. **APTITUDES:** The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act. **Variety and change:** Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations. **EQUIPMENT USAGE REQUIREMENTS** **Equipment/Tools:** Computer, Phone, Copier, Printer, Fax, Office Supplies **Software:** Microsoft Office Products, Workday HCM Platform **PHYSICAL REQUIREMENTS** **Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%** **Body Position/Movement** : + Sit: Frequently + Stand: Occasionally + Walk: Occasionally + Bend: Rarely + Push: Rarely + Pull: Rarely + Kneel/Squat: Rarely + Reach: Rarely + Twist: Rarely + Balance: Rarely + Climb: Rarely **Lifting:** Degree of physical exertion is: **Moderate** , exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. **Sensory Abilities specifically required:** + Vision + Hearing **PHYSICAL ENVIRONMENT** **WORKING CONDITIONS:** Exposure to hazardous conditions/ materials is negligible. **_Disclaimer:_** This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be a reflection of those principal job elements essential for recruitment and selection, for making fair job evaluations, and for establishing performance standards. The percentages of time spent performing job duties are estimates and should not be considered absolute. The incumbent shall perform all other functions and/or be cross trained as shall be determined at the sole discretion of management, who has the right to amend, modify, or terminate this job in part or in whole. Incumbent must be able to perform all job functions safely **Benefits At A Glance:** PENN MEDICINE LANCASTER GENERAL HEALTH offers the following benefits to employees: + 100% Tuition Assistance at The Pennsylvania College of Health Sciences + Paid Time Off and Paid Holidays + Shift, Weekend and On-Call Differentials + Health, Dental and Vision Coverage + Short-Term and Long-Term Disability + Retirement Savings Account with Company Matching + Child Care Subsidies + Onsite Gym and Fitness Classes **Disclaimer** PENN MEDICINE LANCASTER GENERAL HEALTH is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law. Search Firm Representatives please read carefully: PENN MEDICINE LANCASTER GENERAL HEALTH is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee at PENN MEDICINE LANCASTER GENERAL HEALTH via-email, the Internet or directly to hiring managers at Penn Medicine Lancaster General Health in any form without a valid written search agreement in place for that position will be deemed the sole property of PENN MEDICINE LANCASTER GENERAL HEALTH, and no fee will be paid in the event the candidate is hired by PENN MEDICINE LANCASTER GENERAL HEALTH as a result of the referral or through other means. PENN MEDICINE LANCASTER GENERAL HEALTH, a member of the University of Pennsylvania Health System (Penn Medicine), is a not-for-profit health system with a comprehensive network of care encompassing Lancaster General Hospital (LGH), Women & Babies Hospital and the Lancaster Rehabilitation Hospital (a partnership with Kindred Healthcare). We are an Accredited Trauma Center-Level I through the Pennsylvania Trauma Systems Foundation with 805 Licensed beds. Our membership in Penn Medicine brings together the strengths of a world-renowned, not-for-profit academic medical center and a nationally recognized, not-for-profit community healthcare system. Outpatient services are provided at the Downtown Outpatient and Suburban Outpatient Pavilions, along with additional outpatient centers and Express and Urgent Care locations throughout the region. Lancaster General Health Physicians is a network of more than 300 primary-care and specialty physicians, at more than 40 offices throughout the region.