SUMMARY:

 

This position provides administrative support to the Human Resources Department.  The incumbent exercises evaluative thinking and independent judgment.  Must exercise utmost discretion and handle matters in accordance with the Company’s confidentiality policies. This role will support the Reception, Training, Benefits, and HRIS Departments, in executing strategic initiatives. 

 

HR

Maintain HR mailbox according to the service level agreements (daily) Maintain Team Member files – set up new hires, move terminations, filing of I-9s (weekly) Maintain Labor Law Posters vendor relationship (annual) Filing Responsibilities (weekly) Scan physical forms for filling (daily) Unemployment certification (following breaks) Employment Verifications (daily)

 

HRIS

Processing New Hires (daily) Assist Team Member changes in HRIS (daily) Reset Team Member passwords in HRIS (daily) Maintain last pay report to ensure Team Members are actively working and reach out to GMs when necessary (weekly) Standard hours vs schedule analysis on a semi-monthly basis (semi-monthly) EEOC report preparation (annual)

 

Benefits

Enter 401k election deduction in ADP (monthly) Update General Managers on changes in the budget/actual due to benefit enrollment/termination and/or changes (weekly) Aflac – maintain new deductions and process monthly billing for Aflac voluntary benefits (as needed) Process weekly billing for union 401k (weekly) Prepare reports for ACA eligibility tracking for union benefits (monthly) Handle union benefits – sending out packets and tracking enrollments and/or waivers (weekly)

 

Training

Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments (weekly) Handle Alchemy resets, assigning of courses, learning plans (daily) Run completion reports and prepare for payroll (weekly) Assign manual credit for instructor lead courses (weekly)

 

ADDITIONAL DUTIES AND RESPONSIBILITIES: 

Work on special projects as assigned. Performs all other duties as assigned

Payrate: 50k/year