GENERAL DESCRIPTION / PRIMARY PURPOSE:

The HR Assistant will support the HR department by focusing on the day-to- day transactional and administrative responsibilities, as well as related functions including first class customer service to our 500 plus Operations employees, assisting with recruitment, on-boarding and off-boarding, payroll fulfillment, and other programs within HR department.  

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION:

•    Reporting to the Human Resources Supervisor, this role assists with and performs the more routine Human Resources (HR) duties in the areas of policy interpretation, training, on-boarding, and off-boarding, data management, employment law compliance, and benefits and leave administration.
•    Acting as point of contact for incoming inquiries, issues, and requests from employees and managers and escalating to higher level HR staff as needed.
•    Assist the Recruiter with non-exempt job bids,
•    Managing and performing tasks associated with the processes of the full employment lifecycle such as leading New Hire and Benefits Orientation and works closely with the HR Supervisor and Recruiter to ensure onboarding of Dole hires is timely and that all new hires complete the necessary testing and screenings as well as all necessary new hire paperwork.
•    Liaising and collaborate with internal partners including Payroll, Benefits, HRIS, and Safety to ensure resolution of day-to-day employee issues or redirect to appropriate contacts.
•    May assist to generate regular ad hoc reports as needed.
•    Payroll administration including timesheet corrections and audits, pay adjustments and corrections.
•    Administer HR related processes including COVID-19, tuition reimbursements, and employment verifications.
•    Assist with intake of initial employee relation statement and forward to appropriate HR member.
•    Creating and managing employee files, manages the I-9 verification process and audit data.
•    Manages the attendance points ensuring accuracy in the tracking of records.
•    Ensures required Company and personal employee information is entered, revised, and maintained current in the HRIS system.  Process daily transactions in HRIS such as termination, leaves of absences, promotions.
•    Works closely with the HR Supervisor and HR Generalist to drive employee recognition and rewards programs.
•    Work with minimal supervision on HR projects with regards to employee engagement and retention initiatives.
•    Manages the badge access and locker access and clean outs of lockers quarterly.
•    Ensures regulatory information is processed timely and maintained in accordance with Dole, and local, state, and federal requirements.  
•    Other duties as assigned.