HUMAN RESOURCES ANALYST A/B/C/SPECIALIST Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4824705) Apply  HUMAN RESOURCES ANALYST A/B/C/SPECIALIST Salary $2,784.00 - $5,460.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 418-205524-SAJ Department DPS-Office of Management & Finance Opening Date 02/10/2025 Closing Date 2/17/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information This vacancy is in the FMLA/Workers Compensation Section at the Department of Public Safety, Office of Management and Finance - Human Resource in East Baton Rouge Parish. This position may be filled as a four year job appointment or as a probational appointment . An ideal candidate for this position should possess the following competencies: Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions. Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals. Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization. Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity. Solving Problems: The ability to discover solutions to problems. As part of a Career Progression Group, vacancies may be filled from this recruitment as a Human Resources Analyst A, Human Resources Analyst B, Human Resources Analyst C, or Human Resources Specialist, depending on the level of experience of the selected applicant. The maximum salary for the Human Resources Specialist is $91,894. Please refer to the "Job Specifications" tab located at the top of the LA Careers "Current Job Opportunities page" for specific information on salary ranges, minimum qualification requirements and job concepts for each level. The Human Resources Analyst A has a Special Entrance Rate of $1,394.40 bi-weekly. The Human Resources Analyst B has a Special Entrance Rate of $1,491.20 bi-weekly. The Human Resources Analyst C has a Special Entrance Rate of $1,648.00 bi-weekly. The Human Resources Specialist has a Special Entrance Rate of $1,821.60 bi-weekly. In addition to biweekly salary, the newly hired incumbent will also receive premium pay in the amount of $1 per hour for every regular hour worked. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Resumes will not be accepted in lieu of work experience.An application may be considered incomplete if the work experience and education sections are not completed. In the event there is a preferred reemployment list for this position, the position may be filled from that list with no other interviews. For more information, please contact: Department of Public Safety ATTN: Human Resources/Samantha Johnson P.O. BOX 66614 Baton Rouge, LA. 70896 Email: Samantha.Johnson@la.gov If you are contacted for an interview, please let us know at that time if you will need special accommodations. NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN AND BACKGROUND CHECK PRIOR TO APPOINTMENT. The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf) _ 30% WORKERS COMPENSATION ADMINISTRATION Receive and review all First Report of Injury Forms for completion and accuracy. Ensure that all injury claims are reported to Risk Management in a timely manner. Input all claims to Sedgwick via Claims Capture and notify employee and supervisor of claims number. Receive and verify workers compensation checks issued to employees who are absent from work due to on-the job injuries. Prepare workers compensation benefits checks for delivery to and deposit by the Financial Services Division. Prepare and mail letters to employees asking the employee to grant DPS the authority to endorse the benefit check on their behalf. Calculate the amount of leave to restore to employee payroll records from Workers Compensation reimbursement checks received from Sedgwick. Enter the leave buy backs into the LaGov HCM system as well as the adjustments to taxable wages due to the leave buy backs. Upon request, calculate and verify leave that was not covered under their reimbursement checks for employees engaged in law enforcement work that are disabled while in the performance of duty of a hazardous nature. Once approval has been received in witting from State Police Commission, process leave quota corrections via the La Gov HCM system to reinstate hours not reimbursed under the Worker's Compensation Indemnity Payments. Incumbents serve as the liaisons between agencies, Sedgwick, Office of Risk Management, attorneys, medical providers and injured employees. Correspond with Sedgwick by answering detailed follow-up questions on each claim. Instruct personnel in the proper procedures for reporting on the job injuries. Advise injured employees of the procedures to follow when filing claims and the rules and regulations concerning all claims submitted for processing. Initiate phone or written contact with employees, providers, and Sedgwick, as necessary, to resolve problems such as late payments, overpayments, reasons for non-payrnents, and failure of supervisors to provide timely notification of injury or return to work. Maintain contact with medical providers, employees and their attorneys, and makes all possible attempts to resolve problems. 30% FMLA Serves as the human resources FMLA subject matter expert for the administration of federally protected leave under the general direction and guidance of HR leadership and the DPS Office of Legal Affairs and in conjunction with GOHSEP'S Legal division. Interprets and administers leave programs and policies in accordance with applicable federal and state employment laws (FMLA, ADAAA, Pregnancy Discrimination Aat, Parental Leave. etc.). Develops agency policies and procedures in accordance with applicable federal and state employment laws. Provides extensive case management and coordinates all aspects of claims. Independently approves and/or denies leave cases based on relevant medical information. Communicates with health care providers and employees to obtain and establish medical facts supportingthe need for leave. Coordinates and organizes all medical information and ensures that HIPPA regulations and Employee Privacy guidelines are closely monitored and effectively executed. Evaluates all requests for leave and supporting documentation from healthcare providers to determine if other federally protected employee rights such as the ADAAA or the Pregnancy Discrimination Act may be affected. Establishes a clear line of communication with the DPS Office of Legal Affairs/GOHSEP Legal division and Human Resources leadership in these cases to evaluate relevant documentation and determine an appropriate course of action for the department. Establishes effective communication with affected employee's supervisor and time administrator to ensure all parties are in receipt of the necessary information regarding approved or denied leave requests. Works closely with the Legal to ensure compliance with all applicable state and federal laws. Coordinates with Legal and the appropriate chain-of-command to assess any work restrictions and facilitates the employee's earliest possible return to work. Manages all administrative aspects of the FMLA program including communication with employees and supervisors, monitoring of FMLA usage, and auditing of payroll entries to ensure the appropriate coding is used by time administrators and employees. Develops and administers a training program for employees and supervisors on internal FMLA policy and procedures. Counsels both employees and supervisors on the necessity of timely completion of FMLA documentation and adherence to all regulations contained in the Family and Medical Leave Act, as well as on the repercussions of failure to do so. Maintains all FMLA related paperwork in accordance with the department's retention policy. Stays up to date on FMLA related case law and applies outcomes to department policy and practice to ensure compliance at all times. 30% ADAAA Serves as the Human Resources ADAAA subject matter expert. Coordinates and work closely with DPS' Office of Legal Affairs and GOHSEP's Legal division to ensue compliance with federal and state laws, regulations, and local statutes. Independently interprets policies and procedures. Familiarizes oneself with the Office of State ADA Coordinator and takes advantage of available training and resources. Evaluates requests for accommodations and services based on the needs of the employee. Communicates with health care providers and employees to obtain and establish medical facts supporting the need for an accommodation. Coordinates and organizes all medical information and ensures HIPPA regulations and Employee Privacy guidelines are closely monitored and effectively executed. Develops agency policies and procedures in accordance with applicable federal and state laws. Develops and administers training for supervisors and employees on internal ADAAA policy and procedures. Maintains all ADAAA paperwork in accordance with the department's retention schedule. 5% MAINTTENANCE OF RECORDS Maintain files on pending, current and closed Workers Compensation cases. Compose necessary correspondence, presents evidence and testifies in defense of the department when necessary. Attend meetings and court proceedings relative to workers compensation. Recommend policy and procedure changes to management regarding the Workers Compensation program. 5% OTHER DUTIES Performs other related duties as assigned Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of human resources experience; OR Six years of full-time experience in any field; OR A bachelor’s degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform diversified and technical tasks in the maintenance of human resources functions. Level of Work: Entry. Supervision Received: Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official. Supervision Exercised: None. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Human Resources Analyst B by the absence of experienced level human resources responsibilities. Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements. Examples of Work Processes the full range of personnel and payroll actions needed to complete appointments, merit increases, promotions, transfers, separations, etc. Computes routine pay changes. May compute service time of employees as required. Verifies accuracy of information and makes needed corrections. Provides general, basic explanation of employee benefit programs and advises employees of various options available under some programs. Reviews benefits documents for accuracy and completeness; forwards to appropriate office. Provides induction documents to new employees, providing guidance and a general overview of each document; follows up to ensure new employee timely completes all required forms. Reviews position descriptions for accuracy of organizational information. Contacts employees, supervisors, managers, etc. to elicit corrections or resolve minor conflicts in information presented. Reviews files on a routine basis to ensure that current descriptions are maintained for all positions. Participates in salary surveys and other research needed to support requests for special pay actions. Provides grievance forms and routine procedural instructions to employees. Collects and compiles statistical data required to prepare reports. Provides assistance to agency personnel on routine or limited Civil Service rules, Federal and State laws, and department policies and procedures in assigned areas. Schedules interviews. Accepts and screens applications. Verifies eligibility of selected applicants. Assists supervisors and managers by providing routine information relative to the performance appraisal system. Provides notification of deadlines for completion of appraisal process and follows up to ensure target dates are met. Schedules employees for required training courses. Monitors and maintains records of completed course work. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? + Yes + No 02 If you answered yes to the above question, please list the name of your relative and relationship. If no, please enter N/A 03 Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + I have no experience and/or am uncomfortable accepting direction + I have limited experience or require assistance to accept direction + I can accept direction + I can accept directions and help others improve their ability to accept direction 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 06 Explain your rating by providing specific and relevant examples in the box below. 07 Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. + I have no experience and/or am uncomfortable demonstrating accountability + I have limited experience or require assistance to demonstrate accountability + I can demonstrate accountability + I can demonstrate accountability and help others improve their ability to demonstrate accountability 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. + I have no experience and/or am uncomfortable displaying professionalism + I have limited experience or require assistance to display professionalism + I can display professionalism + I can display professionalism and help others improve their ability to display professionalism 10 Explain your rating by providing specific and relevant examples in the box below. 11 Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws + I have no experience and/or am uncomfortable following policies and procedures + I have limited experience or require assistance to follow policies and procedures + I can follow policies and procedures + I can follow policies and procedures and help others improve their ability to follow policies and procedures 12 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email