The Montana State Auditor’s Office, Commissioner of Securities and Insurance (CSI) has an exciting opportunity available for a Full-Time *Human Resources Assistant*! To learn more about the Agency and this position, please continue to read more. *CSI Overview* We are entrusted with protecting all Montanans from bad actors by regulating two of the state’s largest industries—securities and insurance. We strive to foster a thriving Montana industry marketplace through education, common-sense regulation, and equitable enforcement of the law with swift accountability for fraudsters and justice for their victims. We are primarily a criminal justice agency. *Our Vision* At the CSI, our vision is to safeguard Montana consumers by regulating the insurance and securities industries, investigating fraud, and prosecuting criminals. *Our Mission* Our Mission consists of the following: * Informing consumers and industry through education and outreach * Providing responsive and meaningful customer service. * Supporting Montana business by promoting industry innovation and removing unnecessary regulatory roadblocks and red tape. * Managing State Trust Lands with long-term goals of stewardship for the ongoing benefit of public education. *About this Opportunity* The Montana State Auditor’s office is currently seeking a Full-Time, Human Resources Assistant. This position will assist the HR Manager in a variety of professional level human resources, front-desk (back-up), and administrative support services, that will enhance efficient operations within the Human Resources and Central the agency. This position will also perform duties that support agency safety and security programs and initiatives. The key responsibilities with this position are as follows: *_Human Resources:_* * Performs administrative work to include updating records and documents, such as organizational charts, and personnel records, using both electronic and paper filing systems as staffing changes occur. * Explains HR policies and procedures to both new hires and existing staff. * Assists with the hiring of new employees, to include the preparation of job descriptions and postings, initiation of job requisitions in the applicant tracking/recruiting system, and correspondence with both hiring managers and job applicants. * Assists with the scheduling of interviews, reference/background check processes, and employee onboarding and offboarding. * As requested, may coordinate with employees, supervisors, and HR manager regarding FMLA notifications, tracking, and paperwork/documentation. * Performs duties associated with records management and ensures compliance with policies and rules associated with this process. * Maintains data and performs data entry into the SABHRS HR System as needed. * Maintains data in paper and electronic filing systems, records information, updates a variety of documents as needed. *_Other Administrative Duties:_* * Serves as a back-up for agency administrative assistant functions as specifically requested, including but not limited to o Greeting visitors, answer inquiries, and direct visitors to the appropriate individual according to their needs. o Answering and transferring calls to the appropriate individual(s). o Handling incoming and outgoing mail, emails, and faxes as directed. o Coordinating travel and completing applicable forms, including authorizations and reimbursements. o Performing general office tasks such as copying projects and monitoring/maintaining office supplies and equipment. o Prepares responses to correspondence containing both routine and non-routine inquiries. * Maintains data and performs data entry into databases as needed. * Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. *_Safety/Security:_* * Serves as a key contributor to agency safety initiatives, attends safety meetings, communicates pertinent information with staff, and assists with the onboarding of new employees. * Provides support in administering the safety programs, including promoting awareness for a safe working environment to minimize workplace injuries, accidents, and health problems. * Performs safety risk mitigation activities such as salting walkways, removing tripping hazards, and coordinating the proper installing of appropriate signage as needed. * Monitors and coordinates security functions for the facilities, such as security systems, cameras, patrols, security protocols, keys, and badge access. * Serves on the agency Safety Committee and Building Emergency Action Team (BEAT). * Helps to ensure safety and emergency preparedness procedures are implemented at the facility. * May assist with the coordination of activities involving intra-agency office moves with both internal and external stakeholders. *Why Work with Us?* All of our positions with the agency are located in Helena, Montana. We are centrally located in the heart of Helena and within walking distance of beautiful downtown_ areas_. With countless outdoor activity opportunities, great schools, and well-founded communities, Helena is an excellent place to live_ and work_. You can also learn more about moving to and living in Helena, Montana here. The Montana State Auditor’s Office is an Equal Opportunity Employer. We know you have many employment opportunities available to you. But just as we caught your attention with the appeal of a small-city mountain life, we will also appeal to you in creating your professional working environment. The CSI is an efficient, highly regarded, professional regulatory agency with responsibility for consumer protection of insurance and securities purchasers. Our success derives from having effective working relationships, built on mutual trust and respect for each other’s skills and abilities. We will challenge you to be the best you can be in both your individual competencies and as a team-player. We have created an environment for success and will work hard to provide opportunity for you to progress in your career with mentorship, education, training, and certifications. Your service is rewarded with competitive compensation and generous benefits. * Work/life balance * Medical, dental, and vision coverage * Retirement plans * Generous paid vacation, sick leave, and holidays * Pre-tax flexibility spending accounts * A vibrant Employee Assistance Program * State of Montana employment may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here to learn more and understand whether or not you may qualify. Additional benefit package information is available here_._ *What can you offer us?* Do you have strong administrative, communication, customer service skills, and have an interest in growing in the field of human resources? If so, than this opportunity might be right for you. To be successful in this position, you must have a high level of competence in the following areas: * Must be able to work with highly sensitive and confidential information and maintain confidentiality. * Working knowledge and understanding of general human resources processes. * Ability to provide professional and responsible customer service to a variety of stakeholders. * Ability to communicate effectively and diplomatically both verbally and in writing with both internal and external customers. * Must be able to work both as part of a team and independently. * Initiative to work in a self-directed and proactive manner. * Ability to accomplish multiple priorities with short deadlines. * Solution driven and ability to problem solve. * Strong customer service and intrapersonal skills. * Strong skills in Microsoft Office programs (Outlook, Word, Excel, PowerPoint, etc.) and data entry programs, which includes the ability to create spreadsheets, work with data, and create documents. * Demonstrates accuracy and thoroughness and monitors own work to ensure quality work output. * Adapts to changes in the work environment, manages competing priorities, and can deal with frequent change, delays, or unexpected events. * Proofreads documents, records, or other files to ensure accuracy. * Ability to type and distribute meeting notes, routine correspondence, or routine reports. * Must possess or have the ability to obtain Basic First Aid/CPR certification. * Must be willing to learn and attend training seminars as needed. * Willingness and ability to identify issues and recommend process improvements. *Minimum Educational and Experience Requirement: * * Associates degree in related field; * Two (2) years of related work experience in a clerical, administrative field. *Other combinations of education and experience will be considered on a case by case basis. *Preferred Experience and Certification: * * Knowledge of State HR systems including SABHRS and SOMRS is preferred. * One year of professional level Human Resource and/or Payroll experience is preferred. *How to apply?* *Special Instructions:* If you feel you have the qualifications for this position and have an interest in providing meaningful and responsive customer service to the public and agency staff, while protecting Montana consumers, please submit *_all_* the following with your application materials: 1. *Cover letter**:* Please see additional details below on what to include in your cover letter. 2. *Resume* 3. *Minimum of Three Professional References* **Cover Letter: In your cover letter: * * *Describe how your work experience and any educational background you have relate to the requirements of this position.* *_Important Tip_:* When uploading and submitting your application materials, please make sure to mark your attachments as "relevant" or we will be unable to view your documents. Please Note: In order to be considered, all application materials (see items 1-4 above), must be submitted by no later than the closing date/time on this posting. CSI will invite a limited number of applicants to a minimum of one structured interview. Selectees are subject to successful reference, background, and fingerprint check. **Title:** *Human Resources Assistant* **Location:** *Helena* **Requisition ID:** *25140389*