In this role, you will have a primary area of responsibility working on a People Resource Team where each team member will be cross trained in each of the areas the team supports (HR Business Partners, Recruiting, Talent Management, Training & Development, vendor management, etc.). This role is integral to building a positive employee experience.

Responsibilities

In order to be successful in this role, a Human Resources Coordinator must have a passion for delivering exceptional service, possess the highest level of organization skills, strong communication skills, a positive attitude, and a high sense of urgency.  The HR Coordinator will have a main focus in one of the sub-groups below but will assist with initiatives across all HR functions. 

HR Generalist

Initiates Workday transactions (e.g., data changes, employee moves) and runs Workday reports for HR and leadership

Ensures accurate tracking of staffing assignments and needs in Bridgit Bench

Supports administration of employee immigration cases (getting documentation from employees, completing documentation as needed, updating Workday documents, etc.)

Performs initial relocation intake with employees, reviews packages and exceptions with HRBP, and initiates relocation packages

Assists with offboarding employees (e.g.,exit interviews, notifying appropriate departments, shipping labels)

Prepares materials for all hands meetings and other key business meetings

Assists with follow up on talent processes and audits (e.g.,performance reviews, talent reviews)

Completes employment verification requests

Recruiting Operations 

Posts new positions, disposition candidates and refresh job postings as needed, and complete audits of job descriptions for accuracy and compliance 

Schedule candidate phone screens, in-person interviews, coordinate travel arrangements and communicate formal agenda and logistics to candidates

Identifies opportunities for improving candidate experience, scheduling efficiency, overall process efficiency

Processes new hires in Workday, coordinates drug and background check processes and sends onboarding emails to new hires and managers prior to their first day 

Manages employee referral email box and Workday employee referral portal – tracks appropriately, processes bonus payment and streamlines process

Talent Management 

Enable employee performance by educating employees and managers on goal setting, feedback, development planning and recognition tools and processes.

Coordinate execution of annual employee Talent Profile update and manager talent assessment process, audits and ongoing refresh of the data

Work with talent management team members and broader HR team to review, modify or create new programs to improve talent management processes and the employee experience; identify ways talent data can support HR strategic priorities

Training & Development 

Manage Clark Corporate University including posting of courses, launching course feedback surveys, updating course invites, and tracking course attendance

Manage entry-level year one mentoring program

Track and coordinate compliance training programs such as Anti-Harassment and Business Ethics Training across the company

Assist in enrolling employees into Clark development programs. Track progress and completion in these programs

Facilitate training programs and/or courses as needed

Additional Responsibilities 

Processes all HR related invoices via Coupa 

Assists with miscellaneous projects, specifically related to process improvement and efficiency 

Provide support to the team with reporting & metrics, process audits, and improving handoffs/communication between departments

Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files

Event logistics management for all events (Campus, Diversity, Military, Conference, etc.)

Greets candidates onsite, and facilitates onsite interviews 

Processes candidate travel reimbursement expenses

Basic Qualifications

Bachelor's degree in human resources, business or a related field preferred but not required

Maintain a high degree of professionalism in dealing with senior leadership and employees to provide an exceptional experience 

Strong attention to detail and organizational skills

Excellent PC skills including Microsoft office and Calendar management tools

Possess the ability to multitask, prioritize and complete a high volume of tasks and projects 

Exceptional verbal and written communications skills 

Demonstrate excellent judgment, discretion and sensitivity

Preferred Qualifications 

1-2 years of experience in Human Resources or project coordination 

Experience using Google Suite, Coupa and SAP  

Experience with applicant tracking systems, such as Workday