Based on the foundation of the Ted and Karyn Hume Center for National Security and Technology, Virginia Tech launched the Virginia Tech National Security Institute in September 2021. With a presence in Blacksburg and the Washington, D.C., metro area, the institute aspires to be the nation's preeminent academic organization at the nexus of interdisciplinary research, technology, policy, and talent development, the national security institute will advance national security in pursuit of a secure America. VTNSI has its primary operation in Blacksburg, VA with an research office in the Virginia Tech Research Center in Arlington, VA.

We are currently seeking an HR Coordinator for our Blacksburg offices. This position supports the Senior HR Generalist and HR Assistant in day-to-day HR operations, ensuring that HR services are delivered efficiently and effectively. The HR Coordinator is a key point of contact for administrative support and assists with a variety of HR-related tasks. This position interacts closely with the Finance and Operations staff as well as Project and Program Managers.

Responsibilities of this position include, but are not limited to:
• Recruitment Support: Assist with the recruitment process, including posting job ads, scheduling interviews, ensuring stakeholders are prepared, and communicating with candidates.
• Onboarding / Offboarding: Coordinate the onboarding process for new hires, including preparing orientation materials and ensuring a smooth transition. Coordinate the offboarding process ensuring coordinator among stakeholders, new hires and supervisors including knowledge transfer and transition of work, return of equipment, termination of access, exit interviews, final pay and benefits, and documentation.
• Employee Records: Maintain accurate and up-to-date employee records in HRIS (Human Resource Information System).
• Leave Representative: Submit monthly leave report reminder, run monthly leave reports to ensure individual leave actions are submitted and completed timely, monitor leave usage, and provide leave training during onboarding activities.
• Performance Management: Provide process support.
• HR Documentation: Prepare and maintain HR documents such as offer letters, contracts, performance reviews, and disciplinary notices.
• HR Projects: Assist in various HR projects, such as organizing employee events, wellness programs, and internal surveys.
• Training Coordination: Schedule and coordinate training sessions and development programs for supervisors and employees, as needed. Partner with supervisor to schedule, prepare and facilitate a workshop.

This position is located in the Blacksburg, VA facility, and may be eligible for a hybrid work arrangement depending on the business needs and following a successful onboarding and training engagement. Position supports HR initiatives in Blacksburg and Arlington locations; travel to the Arlington location may be required.

Due to the nature of the Institute's work, all candidates must be US citizens.