Req #: 243186 Department: BURKE MUSEUM Appointing Department Web Address: http://www.burkemuseum.org Job Location Detail: Burke Museum Posting Date: 02/07/2025 Closing Info: Closes On 02/21/2025 Salary: $3,664 - $4,650 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **ABOUT THE BURKE MUSEUM** The Burke Museum cares for and shares natural and cultural collections so all people can learn, be inspired, generate knowledge, feel joy, and heal. The Burke was founded in 1885 by the Young Naturalists, a group of curious teenagers inspired by seeing Seattle transform before their eyes. For 135 years, the museum has built upon this legacy, collecting objects that help us understand how the Northwest has grown and changed. Totaling over 18 million objects, the Burke’s collections help sustain cultural traditions, enable groundbreaking scientific research, and advance timely conversations that matter to us all. The collections are records of our past and investments in our future. The museum’s curators—faculty members at the University of Washington—grow collections in anticipation of change: continued disruption to ecosystems, shifting cultural landscapes and advances in technology we have yet to imagine. Our work is collaborative; we partner with institutions, students, communities and people around the world to understand our past and create positive change in the future. As both a university and state museum, the Burke Museum is a public resource committed to building an inclusive environment that welcomes and values all people. We recognize that our history, from the founding to the present day, is built upon a colonial model of museums that consistently privileged collections, preservation, and research over cultural autonomy and community survival. The Burke is committed to decolonization as a key institutional priority, and across the museum, we now work as facilitators and stewards, not as gatekeepers and sole authorities, in order to honor our mandate to truly be a museum for all. **JOB SUMMARY** The Burke Museum has an outstanding opportunity for a Full-Time **Human Resources Coordinator (NE S SEIU 925 Non Supv)** who will contribute to the growth and success of the Burke Museum by executing our mission and vision. This position reports to the HR Manager and is a key part of the administrative team. This position will support general HR operations, is an integral part of recruitment and onboarding and is central to the management of our volunteer program. This position will be trusted to make independent and sound decisions, which have significant financial and organizational consequences. The HR coordinator is responsible for adhering to and enforcing University and museum policies to facilitate HR and administrative operations. This position requires significant organization, problem-solving, project management, and communication skills with request and substantive interactions. Individual initiative, solid judgement, discretion regarding sensitive and confidential matters, and superior customer service skills are all necessary for the tasks assigned. This position requires accuracy, efficiency, flexibility, creativity, and a desire to serve multiple stakeholders, while working within UW regulations. **DUTIES AND RESPONSIBILITIES** General HR Coordination – 20% + Participate in employment/recruitment activities such as preparing and placing job advertisements, scheduling interviews, conducting screening interviews, representing the institution in outreach activities. + Prepare HR correspondence and spreadsheets. + May process and ensure the accuracy of human resource/payroll documents and records.Volunteer Program Management – 25% + Ensure that all volunteers complete the appropriate paperwork in accordance with Burke Museum/UW policies including application, background check, references, and Burke ID application and documentation. + Complete YPRS (Youth Protection) certification and coordinate occasional youth visits to the museum, ensuring appropriate paperwork follows UW policies.HR Payroll Data / Recordkeeping – 20% + Analyze and summarize data and prepare reports using computerized and/or manual systems; coordinate the maintenance of HR information in Workday; verify accuracy of records and document adjustments; maintain confidential records. + Prepare correspondence for employees related to payroll, and maintain spreadsheets. + On behalf of administrative head or HR Manager, may have authority to request and approve position reviews and salary adjustments. + May process and ensure the accuracy of human resource/payroll documents and records.Student and Hourly Intermittent Appointments- 30%In collaboration with the HR Manager: + Manage all aspects of the student and hourly / intermittent appointment process. This includes working closely with hiring managers’ requests for student appointments, processing pre-identified candidates, gathering documents, etc. + Overseeing the end of appointments of all student appointments and working with HR Manager to any necessary renewals get initiated in a timely manner. + Continuously improve and deliver the Student Orientation to ensure it is relevant, dynamic, and comprehensive. Participate in developing and delivering other HR-related training as needed. + Review student and staff start and end dates for FMLA or other leaves and process extensions as needed. + Run reports to provide analysis as needed for department management. + Initiate and provide updates on Workday functions. + Ensure Workday activities are managed accurately and timely, following compliance requirements per the State and University regulations. + Complete required training for this role provided by ISC including: HCM Initiate 2 training, Costing Allocator training, and Time and Absence training.Other Duties - 5% + May perform related duties as assigned. **MINIMUM REQUIREMENTS** + High School diploma or GED certificate and two years of office/clerical experience including at least six months of experience in a human resources or related setting OR equivalent education/experience. **DESIRED QUALIFICATIONS** + Knowledge of and experience with the University of Washington. + Proficiency of and experience with UW HR/Payroll Systems (i.e. Workday). + Four-year degree in Anthropology, American Ethnic Studies, Sociology, humanities or business. + Must be detail-oriented with ability to exercise independent judgement. + Ability to work under pressure with constant shifting deadlines and changing priorities. + The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. + Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.