Requisition ID: req56798 Job Title: Human Resources Officer Sector: Human Resources Employment Category: Fixed Term Employment Type: Full-Time Open to Expatriates: No Location: Kyiv, Ukraine Work Arrangement: Job Description This position will be based in Kyiv, with occasional travel to other locations in Ukraine as permitted and other locations.As this is a fluid and rapidly changing context, the location of this position and length of assignment may change based on the needs of the program. Job Responsibilities: - Provide HR support to Kyiv office and act as a trusted HR advisor for Kyiv team - Perform HR administration duties according to Ukrainian labor legislation: process document workflow for various processes including hiring, leaves of absences, staff transfers, personnel files, resignations etc. - Regularly update HR trackers (general staff information tracker, leave balance tracker, etc.) for both national and international staff - Collect and archive timesheets on a monthly basis - Provide support to HR Manager (P&D) with International staff HR requests daily - In close collaboration with the Global HR Operations team process the requests and manage employee information in the Workday system - Follow up on staff trainings – collecting certificates of completion, sending reminders to staff, collecting policies acknowledgement forms - Support HR Manager (P&D) with maintaining HR documents archive for Ukraine Country Program. - Participate in Donor audits of HR documents - Ensure IRC Connect procedures are followed for all staff paying particular attention to PME process - Ensure implementation and coordination of performance management process and activities for staff: onboarding, goal setting, mid-year review, annual review, salary review - Manage workforce planning, turnover and exit processes - Manage staff relations and conflict resolution matters, be involved in disciplinary panels, ethics investigations procedures - Coach staff and support people managers in staff development through training and capacity building plans - Prepare and provide HR monthly reports - Cover HR officers in other field offices during vacations and other absences - Drive duty of care plan and team building activities for the Kyiv office - Perform other tasks and requests that may come from the field management or HR Coordinator - To be involved in the strategic projects of the IRC HR team and volunteer to lead on any of the priorities that arise Requirements: - University degree in a related field with minimum of two years experience with HR administration. - Ability to work independently and part of a team. - Strong organizational and computer skills, practically with Word and Excel. - Detail Oriented and ability to multitask. - Proactivity and leadership skills, flexibility and adaptability, empathy - Self-motivated and ability to motivate and support others -Languages Requirements: Fluency in Ukrainian and English. IRC employees are eligible to the following benefits: - Competitive salary - Purposeful job and development opportunities - English classes and unlimited online training courses - Life Insurance - Medical insurance for staff - Free psychological support to employees and their family members - 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements - Up to 10 days of paid medical leave