**Human Resources Specialist** **Job Details** **Job Location** Brentwood Mental Health Clinic - Brentwood , NY **Position Type** Full Time **Education Level** Bachelors Degree **Salary Range** $20.48 - $30.67 Hourly **Travel Percentage** None **Job Shift** Morning **Job Category** Human Resources **Description** ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and responsibilities may be assigned. · Conduct pre-employment vetting, to including but not limited to initiating background checks, drug screens, TB and/or medical testing, drug screening, fingerprinting, reference checks, state background checks and sexual offender registry checks license verification. · Maintain and manage the HRIS system (enter new hires, terminate, status changes, etc.) · Conducts audits of payroll, benefits, or other HR programs and recommends corrective action; and runs HR reports as needed. · Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refer more complex questions to appropriate senior-level HR staff or management. · Assists with recruitment and interview process. Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process. · Work with the HR Recruiter/Manager to assist with any OFCCP Reporting and AAP Reporting or other activities to ensure compliance. · Onboard interns and volunteers, ensure appropriate school affiliation agreement is on file(interns), process background vetting, schedule drug screening, etc. · Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. · Assists with the preparation of the performance review process. · Ensure that all positions requiring driving have licenses and current insurance verified. · Maintain electronic file documentation according to a specified naming convention to ensure all documents are easily located and identified in the event of an audit. · Makes photocopies, emails, scans, and email documents; and performs other clerical functions. · Send out “Employee Handbook” as well as new hire documents for signature and ensure they are correctly signed, returned, and e-Filed. · Submit payment for services utilized during the onboarding process (i.e. for drug screening, background checks, etc.) · Be available to assist either a Program Director and/or member of the HR Team in the event of either a planned audit or spot audit and successfully interface with the auditor. · Assist with New Hire Orientation as needed. · Complete Forms I-9 verifies I-9 documentation and maintains I-9 files. · Performs other related duties as assigned **Qualifications** COMPETENCIES · Business Acumen · Ethical Practices · Consultation · Relationship Management · Emotional Intelligence · Global and Cultural Awareness · Critical Evaluation · Problem-Solving · Decision Making · Communication · Organization · Time Management · Customer Service REQUIRED EDUCATION · Bachelor’s Degree (Required) LICENSES/CERTIFICATIONS · PHR/SHRM-CP (Preferred) REQUIRED EXPERIENCE · Minimum of 2 years working as an HR Specialist, Administrator, or Onboarding Coordinator. · Familiarity with Federal, State, and Program-specific hiring requirements. · Familiarity with PAYCOM or other HRIS · Intermediate to High level of competency using Microsoft Windows and Office (Word, Excel, and Access) WORK ENVIRONMENT · This job operates in a hybrid role with expected travel to a Phoenix House location as needed. This role routinely uses standard office equipment such as computers, phones, and photocopiers. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. · Regularly required to sit, use hands to type, handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. · Occasionally required to stand, walk, stoop, kneel or crouch and lift and/or move up to 10 pounds Phoenix Houses of New York is an equal opportunity employer. Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities. EEO is the Law: Applicants and employees are protected under Federal law from discrimination. Click https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf to learn more.