Human Resources Specialist

Job Description

We are seeking an organized, detail-oriented HR/Payroll Specialist to join our growing team. The primary responsibility of this role is to ensure HR processes run smoothly, ensure compliance with HR programs, policies, laws, and regulations, and provide HR administrative support.

ResponsibilitiesAssist in job postings, scheduling interviews, and coordinating the recruitment process for various positions.Facilitate new employee onboarding, including preparing documentation and announcement emails, conducting orientation sessions, and ensuring a smooth transition for new hires.Facilitate employee offboarding including exit interviews, return of company assets, final paycheck, and benefits.Maintain accurate employee records in the HRIS (Human Resources Information System) and ensure compliance with data privacy regulations.Assist in benefits enrollment, workers' compensation, answering employee questions about benefits plans, compliance reporting, and liaising with benefit providers.Provide support for payroll processing by gathering and verifying employee timecards, attendance records, and other payroll-related information such as PTO tracking, FMLA requests, and certified payrolls.Assist in managing employee relations issues by responding to employee inquiries and concerns and escalating as necessary.Coordinate training programs and workshops, track employee participation, and assist with ongoing employee development efforts.Ensure the company adheres to labor laws, regulations, and industry standards including local, state, and federal payroll tax regulations and ensure employees adhere to HR policies & employee handbook.Oversee workplace safety programs including incident response, investigations, and OSHA reporting.Prepare reports, create documentation, organize events, and provide general office support.
Additional Skills & QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.At least 3 years of experience in an HR administrative or coordinator role, or in a related field.SHRM-CP or PHR certification (or equivalent) is a plus.Strong problem-solving abilities.A proactive and customer-service-oriented mindset.Ability to work independently and as part of a team in a fast-paced environment.Work Environment

Monday to Thursday – In-Office (Friday – Remote). After the training period is completed, you will be eligible to work remotely on Friday. Hours: 8-5.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

•\tCollaborative Culture: Be a part of a dynamic and supportive team that works together to make a positive impact both within and outside of our organization through philanthropic events.
•\tGrowth Opportunities: Take advantage of continuous learning and development opportunities to grow within your career.
•\tCompetitive Compensation: Receive a competitive salary and benefits package.
•\tWork-Life Balance: Enjoy flexible work arrangements and a healthy work-life balance.

Workplace Type

This is a hybrid position in Chicago,IL.

Application Deadline

This position is anticipated to close on Mar 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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