Position: IA4 – Logistics and Travel Assistant – International Film Festival of Ottawa (IFFO)

Desired Contract Length: 26 Weeks             Start Date: January 6, 2025 End Date: Initial term approved to the Province of Ontario’s current fiscal year end, March 31, 2025.  Additional weeks, ending July 4, 2025 is pending the approval of Ottawa Festivals’ fiscal year (2025-2025) JCP program agreement with the Province of Ontario.

Work Schedule:  4 business days / 32 hours per week in office                               Work Location:  Arts Court, 2 Daly Ave

Job Summary:  This position is funded through Ontario’s Job Creation Partnerships (see more details below). Job Summary:  This position is funded through Ontario’s Job Creation Partnerships (see more details below). IFFO brings the best of the film festival circuit to Ottawa.  The Festival includes 30+ film screenings, filmmaker talks, and industry events Screen Summit and Save As.  The IFFO Logistics and Travel Assistant will report to the Managing Director while acting as the liaison between the festival and special guests, helping organize travel and assist with general festival logistics.

Responsibilities:

With the assistance of the Managing Director, arrange guest and filmmaker travel, hotels and ground transportation leading up to and during the event. Help to gather technical, logistical, and promotional requirements and information for all presentations and workshops. Assist the Film Operations and Industry Events teams to gather information needed to pay artist fees and film rentals Help to gather information about selected films and other promotional materials. Assist with travel promotions for the public and work with hotels and the hospitality industry Assist the managing director with all aspects of event planning and execution

Skills and Qualifications:

Excellent communication and people skills (verbal and written) Good organizational skills and initiative, attention to detail and accuracy; able to consistently meet deadlines Have a love for planning travel and flights online Have a passion for spreadsheets French language fluency (verbal and written) is an asset Have an interest in learning about event and project management; experience working in customer service is an asset Strong computer skills: the ability to quickly learn new programs/platforms and take the initiative to troubleshoot

Learning Opportunities and Additional Benefits

Work behind the scenes of a dynamic, local film festival Learn and/or level up your proficiency in platforms like Airtable, Eventive, Canva, Eventival, and more Dedicated in-house seminars to learn about all aspects of event management Meet people within the local, Canadian, and international film industry

Additional Qualifications Required:

Candidate eligibility for JCP is determined according to the following criteria: 

An unemployed job seeker or those employed less than 20 hours per week.   A permanent resident living in Ontario who is legally authorized to work in Canada.  Meet at least 1 of the following criteria:  Has an established Employment Insurance (EI) benefit period.  Previously established an EI benefit period that has ended within the previous 60 months.  Paid employee EI premiums (e.g. Box 18 on the T4) in at least 3 of the last 10 years while earnings have been at least $2000 in each of those years.  Received the Employment Insurance Emergency Response benefit (CERB) within the previous 60 months. 

NOTE: Persons currently enrolled in full-time academic studies are not eligible for consideration. Those who qualify to establish an Employment Insurance (EI) claim must do so prior to being considered for JCP participation.     

Remuneration:

$688 (gross) per week paid biweekly by the Province of Ontario (average hourly rate: $21.50 based on 4 days/32 hours). 

What’s Next?

Forward your resume and cover letter to [email protected]. Please note, only selected candidates who meet the JCP eligibility criteria will be contacted for an interview. To learn more about the JCP program, please visit:  https://www.ottawafestivals.ca/jobs/jcp-overview/. We are recruiting for a current vacancy in JCP but this process may also be used to fill future JCP opportunities over the next 6 months. 

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