JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves –  
 

IFS Vendor Coordinator II, will oversee vendor compliance, communication, and development as well as approving invoices . Working closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services. 

What is your day-to-day?   

Perform day-to-day oversight and completion of work orders, providing status updates via the work order system 

Provide backup support for meetings  

Assist in solving problems associated with building services/property management.  

To ensure proper vendor coverage for customer locations, the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships 

Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors 

Collaborate with vendors to identify and correct service concerns 

Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system 

Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints 

Ensures appropriate follow-up with vendors, team and client 

Assist with budgetary requests, analysis, and reporting. 

Assist Finance, Sourcing, and other Account Management team members. 

Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed. 

Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers. 

Assists with the coordination and scheduling of maintenance activities 

Handle multiple demands/priorities effectively and quickly adapt to change 

Seeks to improve processes and systems for overall client satisfaction continuously. 

Other duties as assigned   

Desired experience and technical skills 
 

Required: 

2+ years’ experience with Facility or Property Administration  

Associate degree in facilities management, building, business, or other related field 

2+ years of facilities or commercial real estate experience in an admin capacity 

Superior customer service skills and orientation 

Ability to maintain professionalism at all times under stressful situations 

Ability to plan and manage work under time constraints  

Ability to multitask and work without direct supervision  

Proficient in MS Office and possess strong written, verbal, and people skills 

Strong organizational skills and collaborative style 

Preferred 

Familiar with Corrigo CMMS 

Location:  

Remote 

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.