This position reports to the Supervisor of Import Merchandise Administration. **SUMMARY OF POSITION** + Create, analyze and distribute weekly/monthly/quarterly departmental reports + Maintain record of all Import compliance documents within internal systems + Responsible for continuous maintenance of the Import Compliance Manual + Update SFTP site regularly for vendor use + Complete all ad hoc reports for Import Management **PRINICPLE DUTIES AND RESPONSIBILITIES** **Daily Tasks** + Communicate legal/product issues to Account Specialist for their follow-up with vendor + Maintain scanning of all Sample Approval Letters, Purchase Orders, Quote Sheets, Claim Invoices, Insurance, CVI and other miscellaneous documents + Track all import claims and claim payments. **Weekly Tasks** + Create, analyze and distribute weekly reports from Log-Net, Business Objects and Showcase Query + Save Custom and FDA holds for Account Specialist reference + Maintain open and closed vendor claims + Manage all new vendors set up. Receive documents from new import vendors and track approval. **Monthly/Quarterly/Yearly Tasks** + Query all orders with open quantities and create a spreadsheet for the use of tracking and reviewing by the Import Account Specialist + Ensure buying trip POs are complete and accurate once printed **Import Compliance Manual** + Responsible for updating the Import Compliance Manual every time a procedure is updated, added, or deleted. + Ensures each page/section of the manual is saved in word/excel and PDF **ADDITIONAL RESPONSIBILITIES** + Manage Vendor Communications + Update report and task procedures as needed. + Responsible for contacting help desk when problem arises with the scanner within the Import Department + Manage the SFTP site of all documents of importance to the Import Vendors + Assist with all projects and queries requested by Import Management which would include Special Projects, and Vendor/SKU reporting as needed + Maintain all Import documents including Vendor Listing, Category Assignment Listing, CVI documents and Import Phone Listing. + Contribute ideas and/or suggestions to improve workflow within Department **QUALIFICATIONS** + 2+ years administrative experience + Extensive knowledge of Excel, Query, Word, PowerPoint, Publisher + Strong verbal and written communication skills + Ability to multi-task + Work well in a fast paced environment and adaptable to change + Interact positively with a wide range of personalities and levels of management + Work effectively under deadlines while handling multiple priorities + Ability to work independently and with a team + Strong organizational and analytical skills + Ability to use discretion related to confidential information