This position reports to the Supervisor of Import Merchandise Administration.
 
SUMMARY OF POSITION
 Create, analyze and distribute weekly/monthly/quarterly departmental reportsMaintain record of all Import compliance documents within internal systems Responsible for continuous maintenance of the Import Compliance ManualUpdate SFTP site regularly for vendor useComplete all ad hoc reports for Import Management 
PRINICPLE DUTIES AND RESPONSIBILITIES
 
Daily TasksCommunicate legal/product issues to Account Specialist for their follow-up with vendorMaintain scanning of all Sample Approval Letters, Purchase Orders, Quote Sheets, Claim Invoices, Insurance, CVI and other miscellaneous documentsTrack all import claims and claim payments. 
Weekly TasksCreate, analyze and distribute weekly reports from Log-Net, Business Objects and Showcase QuerySave Custom and FDA holds for Account Specialist referenceMaintain open and closed vendor claims Manage all new vendors set up. Receive documents from new import vendors and track approval. 
Monthly/Quarterly/Yearly TasksQuery all orders with open quantities and create a spreadsheet for the use of tracking and reviewing by the Import Account SpecialistEnsure buying trip POs are complete and accurate once printed 
Import Compliance ManualResponsible for updating the Import Compliance Manual every time a procedure is updated, added, or deleted.Ensures each page/section of the manual is saved in word/excel and PDF 
ADDITIONAL RESPONSIBILITIES
 Manage Vendor CommunicationsUpdate report and task procedures as needed.Responsible for contacting help desk when problem arises with the scanner within the Import DepartmentManage the SFTP site of all documents of importance to the Import VendorsAssist with all projects and queries requested by Import Management which would include Special Projects, and Vendor/SKU reporting as neededMaintain all Import documents including Vendor Listing, Category Assignment Listing, CVI documents and Import Phone Listing.Contribute ideas and/or suggestions to improve workflow within Department 
QUALIFICATIONS
 1-2 years administrative experienceExtensive knowledge of Excel, Query, Word, PowerPoint, Publisher Strong verbal and written communication skillsAbility to multi-task Work well in a fast paced environment and adaptable to changeInteract positively with a wide range of personalities and levels of managementWork effectively under deadlines while handling multiple prioritiesAbility to work independently and with a teamStrong organizational and analytical skillsAbility to use discretion related to confidential information