JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We’re looking for an Information Coordinator to join our team! You will work with a JLL team of 2 at a 78,000+ sq ft JLL managed commercial building in Santa Monica, CA 90404!

Location: Santa Monica, CA 90404
Type of Employment: Full-time w/JLL employee benefits within 1 month of employment
Schedule: On-site, Monday - Friday 8:00 AM to 5:00 PM
Reporting To: Assistant Facilities Manager
Estimated compensation for this position is: $20-$24+ an hour
The compensation range listed is an estimate and not guaranteed. An offer will vary based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

What this job involves:

Provides general office support with a variety of clerical activities and related tasks. The Information Coordinator will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties

What your day-to-day will look like:

Front Desk Duties

Greet/ host/ provide support for guests, visitors and employeesAnswer all in-coming callsAnswers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.Point of contact for all packages/deliveriesPick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.Update phone listsRespond and follow through to requests for information and communicate with all levels of management with minimal supervision.

General Office Duties

Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setupOrder, maintain and organize all kitchen and office suppliesResolve problems associated with all building services including janitorial, mailroom, copier services, parking, badging, and conference rooms.Assists with the coordination and scheduling of office/building maintenance activitiesAny and all other duties and tasks assigned.Willing to occasionally travel (1, 3x a month) to back up leased site in Irvine, CA

Physical work requirements and work conditions

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary

Required Skills and Experience:High School Diploma or equivalent One (1) + years of relevant administrative work experience in the commercial property or facilities management industryMust successfully pass criminal background and drug/alcohol screening process before beginning employment.Must be located in LA County / Santa Monica metro area (relocation assistance is not available for this role)Excellent customer service and relationship building skillsStrong organizational, interpersonal and communication skillsWorking knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
working knowledge of audio-visual equipment located in the conference roomsStrong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors.Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision.

Preferred Skills and Experience:Military service or college education in facilities, property, business or related is desirable Corrigo CMMS exposure is desirableThree (3) years administrative/facilities experience supporting multiple people preferably in the commercial real estate industry

Please submit your application with an updated resume, location, and contact information. If you're a current JLL employee, please apply using the Internal Career Site. Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity.

Estimated total compensation for this position:

40,700.00 – 49,800.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Santa Monica, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.