Institutional Parole Assistant - SCI Coal Township Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4710472) Apply  Institutional Parole Assistant - SCI Coal Township Salary $47,883.00 - $72,189.00 Annually Location Northumberland County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2024-11135-46230 Department Parole Board Division PB SCI Coal Township Opening Date 01/08/2025 Closing Date 1/22/2025 11:59 PM Eastern Job Code 46230 Position Number 00143396 Union AFSCME Bargaining Unit G1 Pay Group ST05 Bureau / Division Code 00259540 Bureau / Division State Correctional Institution at Coal Township Worksite Address 1 Kelley Drive City Coal Township, Pennsylvania Zip Code 17866 Contact Name Michelle Novak Contact Email minovak@pa.gov + Description + Benefits + Questions THE POSITION NOTE: THIS IS A REPOSTING OF CS-2024-11135-46230. IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM OCTOBER 31, 2024 TO NOVEMBER 14, 2024, YOU CANNOT SUBMIT A NEW APPLICATION. Are you a career-driven professional with top-notch clerical skills and a keen eye for detail? The Department of Corrections is seeking an Institutional Parole Assistant to perform clerical duties and provide technical assistance at the State Correctional Institution (SCI) at Coal Township. In this role, you will handle clerical tasks and offer technical support to parole agents and the institutional parole supervisor. If you are looking for an opportunity to join a dynamic public service team, we encourage you to apply today! Senate Bill 411 merged the Department of Corrections and the Pennsylvania Parole Board. This position is within the Department of Corrections. DESCRIPTION OF WORK In this position, you will manage inmates in the parole release process, ensuring compliance with relevant laws and Pennsylvania Parole Board policies. Your duties will include interviewing inmates to assess their home plan requirements, monitoring drug screening results, evaluating home plan investigations, and tracking changes in status. In addition, you will prepare release orders, letters, memos, and status reports and run criminal histories for any needed cases on the monthly docket. You will also offer comprehensive clerical support, including typing memos, letters, forms, and other documents. Strong organizational skills are essential for managing incoming mail, including date-stamping, sorting, and distributing inmate request slips, as well as preparing outgoing mail. Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00143396) . Work Schedule and Additional Information: + Full-time employment, 40 hours per week + Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch. + This position is eligible for full retirement benefits at age 60 or 65. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + Four years of experience as a Clerical Assistant 2 in the Department of Corrections or Probation and Parole Board (commonwealth title);or + One year of complex clerical experience; or + An equivalent combination of experience and training. Other Requirements: + You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency. + You must be able to perform essential job functions. Legal Requirement: + You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov . Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION + Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). + Your score is based on the detailed information you provide on your application and in response to the supplemental questions. + Your score is valid for this specific posting only. + You must provide complete and accurate information or: + your score may be lower than deserved. + you may be disqualified. + You may only apply/testoncefor this posting. + Your results will be provided via email. Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) ! See the total value of your benefits package by exploring ourbenefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box. *Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as a Clerical Assistant 2 in the Department of Corrections or Probation and Parole Board for four or more years full-time? + Yes + No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Have you been employed by the Commonwealth of Pennsylvania as a Clerk 2, Clerk Typist 2, or Clerk Stenographer 2 in the Department of Corrections or Probation and Parole Board (commonwealth title) for four or more years full-time? + Yes + No 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 How much full-time complex clerical (or higher level) experience do you possess? + 1 year or more + 6 months but less than 1 year + Less than 6 months + None 06 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 07 How many semester credits of college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + 30 credits or more + 15 but less than 30 credits + Less than 15 credits + None 08 CS-INSTRUCTIONS - You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . + Yes 09 WORK BEHAVIOR 1 – RESEARCH Gathers required personal and legal information regarding inmates to facilitate the parole release process. Interviews inmates about their home plans and needs. Researches various information sources for results of drug screenings and home plan investigations, delinquent crime victim act payments, and misconducts or infractions to ensure inmates are released in accordance with governing laws and Pennsylvania Board or Probation and Parole policies. Levels of Performance Select the "Level of Performance" which best describes your claim. + A. I have experience gathering information for projects or reports. When given as assignment, I was responsible for compiling all available information from a variety of sources. + B. I have experience gathering specifically requested information from a single location. + C. I have successfully completed college-level coursework related to research methods. + D. I have NO experience or education related to this work behavior. 10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience + The type(s) of information you gathered and the sources you researched. 11 If you have selected the level of performance pertaining to college coursework/training, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 12 WORK BEHAVIOR 2 – RECORDS MAINTENANCE Organizes and maintains parolee files according to established documentation requirements. Tracks and documents the request and receipt of required documentation. Follows up with responsible parties to resolve issues and ensure all mandated documentation is received in a timely fashion. Prepares parolee release orders when all documentation requirements have been met (classes, programming, urinalysis, etc. were completed). Levels of Performance Select the Level of Performance that best describes your claim. + A. I have experience tracking the request and receipt of required information or documentation. I followed up to resolve missing or inaccurate information and ensured that all required documentation was obtained. + B. I have experience reviewing forms, files, logs, or other records for accuracy or completion. + C. I have experience sorting or categorizing forms, files, or other documents. I was NOT responsible for reviewing the documents for accuracy or completion. + D. I have NO experience related to this work behavior. 13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience. + Your experience maintaining records. + The actual duties you performed. + Your level of responsibility. 14 WORK BEHAVIOR 3 - REVIEWS INQUIRIES AND MAIL Reviews inmate sentence status sheets, institutional mail, and inquiries to determine relevance, importance, and sensitivity. Provides appropriate responses verbally and in writing to inquiries and requests. Routes and refers to appropriate staff/area for assistance as needed. Levels of Performance Select the "Level of Performance" which best describes your claim. + A. I have experience screening incoming inquiries or requests AND providing responses. + B. I have experience reviewing/screening incoming inquiries or requests and determining to whom or where they were routed or referred. SOMEONE ELSE was responsible for providing responses to the inquiries or requests. + C. I have successfully completed college-level coursework related to communications. + D. I have NO experience or education related to this work behavior. 15 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience responding to inquiries/requests . + The actual duties you performed. + Your level of responsibility. 16 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 17 WORK BEHAVIOR 4 - INFORMATION/DATA MANAGEMENT Utilizes computer software and information technology as tools in the performance of administrative responsibilities. This includes entering, downloading, and uploading electronic data into databases or spreadsheets and generating repots, documents, and forms. Levels of Performance Select the "Level of Performance" which best describes your claim. + A. I have experience MODIFYING the design or criteria of electronic reports or filters to isolate and extract data from databases or spreadsheets. + B. I have experience entering data into databases or spreadsheets OR generating electronic reports, documents, or forms. I do NOT have experience modifying the design or criteria of electronic reports or filters. + C. I have successfully completed college-level coursework related to computer science or data management. + D. I have NO experience or education related to this work behavior. 18 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name of the employer(s) where you gained this experience. + Your experience utilizing computer software and information technology for information/data management purposes. + Your experience modifying the design or criteria of reports or filters to isolate and extract raw data from electronic databases or spreadsheets. + The actual duties you performed. + Your level of responsibility. 19 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours Required Question Agency Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov