Position Information Posting Title Inventory Control Specialist II (City of Austin Employees Only) Job Requisition Number AE503988 Position Number 109686 Job Type Full-Time Division Name Finance Minimum Qualifications Education and/or Equivalent Experience: + Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. + Education may substitute for experience up to the maximum of two (2) years. Licenses or Certifications: + Valid Texas Class C Driver’s License, if required for the position. + If required for the position, legally mandated training must be completed within 1 year of employment. Notes to Applicants Position Description: This position will be responsible for maintaining inventory management by utilizing the automated inventory system. Assist with planning jobs and ensure that supplies are ordered and on-hand prior to the start of the job. Also assist with assigning crews to jobs and check progress. Managing records, vendor invoices and reconciling pro-card transactions along with providing customer service. This position will also routinely lift and handle warehouse materials weighing up to 50 lbs. Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE (https://www.austincityjobs.org/hr/postings/%E2%80%9Chttp://www.austintexas.gov/department/active-employee-benefits%E2%80%9D) for more information. Employment Application: + The City of Austin employment application is an official document; incomplete applications will not be considered. + The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. + Starting salary will be based on overall relevant experience from your application. + Responses to the Supplemental Questions inquiring about experience should be reflected on application. + Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. + Résumés will not be accepted and statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. + Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: + Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.. + If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. + This position requires a criminal background investigation. Good Standing Employees Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and all of the preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. Work Schedule: + This position is categorized as Essential Personnel with the City of Austin. Essential staff are required to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Essential employees ensure the continuance of key operations for the City of Austin. + Work hours may include after hours, holidays, and weekends and may include on-call shifts. + Shifts may change according to departmental needs. + Employee may be required to work additional hours outside of regular work schedule. This position is physically demanding and requires daily, year-round outdoor activities to include driving for an entire 8 hour shift during extreme heat and/or inclement weather. Extensive and frequent walking, sitting, standing, kneeling, squatting, bending, twisting upper body, pushing, pulling, climbing stairs, and opening gates is required to perform essential job functions. Driving Requirement: This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite (https://www.austintexas.gov/sites/default/files/files/Employment/new\_hire\_driver\_safety\_standards.pdf) . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Fair Labor Standards Act: This position is considered FLSA non-exempt. Non-exempt employees will be compensated for any additional hours worked when such compensation is required by law. Essential: This has been designated as an Essential Employee position. In the event of a City-designated emergency, Essential Employees provide services that impact the public health, safety, utility services, and welfare of members of the Austin community and other employees and ensure the continuity of essential operations. In such an emergency, Essential Employees may be called back in, may be required to modify their schedule, may be assigned to a City-designated work site, or may be retained on site to assist with operations and recovery. Pay Range $22.22 – $24.77 Hours Monday through Friday; 6:30 a.m. to 3:30 p.m. Shifts may change according to departmental needs. Employee may be required to work additional hours outside of regular work schedule. Job Close Date 02/25/2025 Type of Posting Reserved for City Employees Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Technical Location 2412 Kramer Ln, Bldg D, Austin Texas 78758 Preferred Qualifications Preferred Experience: + Experience calculating basic math + Experience with record keeping, including reviewing vendor invoices for accuracy and completeness + Experience working in extreme weather conditions, including operating warehouse vehicles and equipment in an outdoor environment and indoor unconditioned warehouse + Experience with over-the-counter customer service requests + Experience with inventory management and automated inventory systems such as Maximo + Experience working with computer programs such as Microsoft Office Suite (Outlook, Excel, PowerPoint) and Adobe PDF + Ability to routinely lift and handle warehouse materials weighing up to 50 lbs. with or without reasonable accommodations. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. + Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. + Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. + Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. + Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. + Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. + Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. + Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. + Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. + Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. + Operates various types of equipment including a pallet lift and/or fork lift. Responsibilities – Supervision and/or Leadership Exercised: + None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. + Knowledge of fundamental inventory control procedures and systems. + Knowledge of office and administrative practices related to purchasing. + Skill in oral and written communication. + Skill in record keeping and performing detailed work. + Skill in data analysis and problem solving. + Skill in using computers and related software applications. + Skill in handling multiple tasks and prioritizing. + Ability to use various types of equipment, including a pallet lift and/or fork lift + Ability to perform detailed work in an accurate and organized manner. + Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). + * This position requires graduation from High School or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Do you meet these minimum qualifications? + Yes + No + * This position is classified as an “essential” position. The candidate must be able to work during emergencies or bad weather if they are scheduled to work and, in some cases, when they are not scheduled. Shifts may change according to departmental needs. Are you able to meet these schedule requirements? + Yes + No + * This position requires a valid Texas Class C Driver license. Do you have a valid Texas Class C Driver license or, if selected for this position, do you have the ability to acquire one by your hire date? + Yes + No + * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? + Yes + No + * Do you have the physical ability to routinely lift and handle warehouse materials weighing up to 50 pounds, with or without reasonable accommodations? + Yes + No + * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. + I acknowledge and understand this position requires a Criminal Background Investigation. + * Do you have experience calculating basic math? + Yes + No + * Which of the following describes your proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Adobe Acrobat Pro. + No experience + Basic: create/edit sample documents spreadsheets, emails & simple presentations. + Intermediate: create/edit a variety of documents & spreadsheets: reformat document features such as color, font style and size of text, changes page size/width, & filter/sort data fields, create a variety of presentations & reformat individual slides. + Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as table charts, mathmatic formulas hyperlinks, graphics; data/merge, import data from one document to another, create/edit complex, professional quality. + * Please explain your experience with record keeping including reviewing vendor invoices for accuracy and in its entirety. (Open Ended Question) + * Do you have the ability to work year round in extreme weather conditions in an outdoor environment in addition to working in an indoor unconditioned warehouse? + Yes + No + * Describe your experience performing over the counter customer service. (Open Ended Question) + * Please describe your experience using automated inventory management systems and/or inventory management software, including the specific position(s) listed in your application in which you performed these duties. (Open Ended Question) + * Describe your experience working and operating vechicles and forklifts in extreme weather conditions. (Open Ended Question) + * Do you have experience with the Maximo maintenance management system? + Planner level access + Supervisor level access + User level access + None Optional & Required Documents Required Documents Optional Documents Contact City of Austin Employment Services Office: 512-978-JOBS (5627) Privacy Notice (https://www.austintexas.gov/page/privacy-policy)