Description We are partnering with a leading national law firm that is seeking an IP Docketing Coordinator to join their team in Chicago, Illinois. In this role, you will offer critical support to the IP Practice Group, managing the group's docketing system and ensuring a high standard of service to both clients and the internal team. Responsibilities: • Manage and upkeep the docketing system for the IP Practice Group, ensuring all vital information and deadlines are correctly recorded. • Process and review incoming communication from various bodies including the USPTO, the WIPO, overseas patent offices, and foreign associates, ensuring all important data is recorded and stored in the firm's document management system. • Continuous update of the docket based on instructions received from firm attorneys, paralegals, and administrative assistants, as well as communications with firm clients and foreign associates. • Responsible for the distribution of incoming correspondence to the respective attorneys. • Oversee the client billing process through invoice reviewing and inputting relevant information into the system. • Conduct reconciliation of the USPTO and WIPO's deposit accounts and prepare monthly reports. • Address internal queries and prepare docketing reports as necessary; participate in the meetings of both IP Practice Group and docketing team. • Assist with new client intake and outtake procedures, this includes opening and closing of cases in the docketing system. • Assist in dealing with intake and transfers associated with new clients, large-scale transfers from existing clients, hiring, and exiting of attorneys or counsel change, and allocate client and case numbers. • Check all foreign associate statements for receipt. • Maintain the IP docketing system, that includes managing law updates and any standard or additional modules/features. Liaise with the software vendor regarding changes and issues. • Complete project tasks like IP docketing system integrity checks and reviewing of transferred files. • Keep up-to-date with changes in foreign trademark/patent law. • Provide backup support to the docketing team, IP assistants, and other legal support staff as necessary. Requirements • Minimum of 3 years of experience in an IP Docketing Coordinator role or a similar position. • Understanding of Intellectual Property Law and Docketing. • Experience with USPTO Filings and the World Intellectual Property Organization (WIPO). • Proficiency in using Pattsy software. This is a direct-hire opportunity that offers hybrid flexibility and a comprehensive benefit package. Please email your resume directly to cosette antonia . bevis @ robert half com for immediate consideration. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .