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Beacon Hill Legal is seeking an IP Legal Secretary for an international law firm in Austin, TX. The firm has a focus on technology and life sciences, energy, financial, real estate and construction sectors. The IP Legal Secretary will provide comprehensive secretarial support to attorneys and patent agents in the Intellectual Property Practice Group. This opportunity is hybrid (one day remote), full-time, and direct hire.

Primary Responsibilities:

Create templates for Office Action responses, prepare and electronically file responses, and assist with other submissions and documents required by the USPTO; maintain electronic filesReview timekeeper docket reports and maintain docket notes to keep IP timekeepers informed of upcoming deadlines and their status.Report communications from the USPTO to attorneys and clientsResearch, generate, and update case status reports and IP schedulesAccess and research various patent databasesOpen new matters, screen calls and emailsHandle travel arrangementsReview and edit client bills, process expense reports, submit check requests, process invoices

Qualifications:

Minimum of 5 years' of legal secretarial experience in patent prosecution and/or intellectual propertyThorough understanding of USPTO rules and regulations, and the filing procedures for all aspects of U.S. and international patent prosecutionProficiency in Microsoft Office Suite and Adobe Acrobat at an advanced levelBachelor's degree preferred

If you have strong working knowledge of USPTO rules and regulations, we highly encourage you to apply! Please note this role will not be handling billable tasks.

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