Purpose and Scope:

This hybrid role combines project coordination, communication and executive support, focusing on special projects and high-level administrative tasks. The ideal candidate will be a highly organized and detail-oriented individual with a strong ability to multitask and prioritize. The role will involve managing special projects, providing support to executive leadership such as travel and schedule coordination, and coordinating cross-functional teams.  This role also includes assisting in organizational-wide communications and supporting project change management and communication.

Principal Duties and Responsibilities

Project Coordination:

Assist in the monitoring of projectsSupport tracking of project timelines, milestones, and deliverablesCoordinate with Chief of Staff and Project Leads to ensure project successUtilize project management tools to track and report out progressSupport the development of long-term strategic project plans

Communication:

Assist in writing of organizational communicationsSupport project communication effortsSupport major project change management documentation and coordinationDevelop and maintain all organizational charts

Executive Support:

Provide high-level administrative support to executive leadership teamManage complex calendars (in outlook), schedule meetings, and coordinate travel arrangementsPrepare and edit correspondenceHandle confidential information with discretionCoordinate and manage logistics for on-site meetings, off-site meetings, conferences, and eventsSupport Chief of Staff in creation and distribution of presentations and agendas for Extended Leadership teamAssist with special projects and ad-hoc requests

Qualifications

Bachelor's degree in Business Administration, English, Communications or a related field preferred1-3 years of experience in project coordination or administrative support or equivalent experienceExcellent executive communication skillsSuperior organizational and time management skills:  Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace.Excellent written and verbal communication skills: Strong written and verbal communication skills to interact with diverse stakeholders, including executives, technical staff, and external clients.Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)  Ability to work independently and as part of a teamDetail-oriented and able to multitask: Meticulous attention to detail to ensure accuracy in all tasks and documents.Familiarity with collaboration tools such as Teams for effective communication.Strong problem-solving and decision-making skillsAbility to adapt to changing priorities and deadlines

Desired Skills

Knowledge/proficiency of project management software (e.g. Trello, Microsoft Project) to assist with tracking and organizing tasksBasic knowledge of Information Technology organizations and toolsProblem-Solving Skills: Ability to identify and resolve issues proactively.Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with team members and external stakeholders.Initiative: Proactive approach to tasks and identifying opportunities for improvement.Technical Writing: Ability to write clear and concise technical documents, such as meeting minutes, reports, and presentations.

This role offers a unique opportunity to contribute to both strategic IT initiatives and executive support functions. The ideal candidate will be a self-starter with a strong work ethic and a passion for technology.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.

EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity

 

Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.