**Purpose and Scope:** This hybrid role combines project coordination, communication and executive support, focusing on special projects and high-level administrative tasks. The ideal candidate will be a highly organized and detail-oriented individual with a strong ability to multitask and prioritize. The role will involve managing special projects, providing support to executive leadership such as travel and schedule coordination, and coordinating cross-functional teams. This role also includes assisting in organizational-wide communications and supporting project change management and communication. **Principal Duties and Responsibilities** **Project Coordination:** + Assist in the monitoring of projects + Support tracking of project timelines, milestones, and deliverables + Coordinate with Chief of Staff and Project Leads to ensure project success + Utilize project management tools to track and report out progress + Support the development of long-term strategic project plans **Communication:** + Assist in writing of organizational communications + Support project communication efforts + Support major project change management documentation and coordination + Develop and maintain all organizational charts **Executive Support:** + Provide high-level administrative support to executive leadership team + Manage complex calendars (in outlook), schedule meetings, and coordinate travel arrangements + Prepare and edit correspondence + Handle confidential information with discretion + Coordinate and manage logistics for on-site meetings, off-site meetings, conferences, and events + Support Chief of Staff in creation and distribution of presentations and agendas for Extended Leadership team + Assist with special projects and ad-hoc requests **Qualifications** + Bachelor's degree in Business Administration, English, Communications or a related field preferred + 1-3 years of experience in project coordination or administrative support or equivalent experience + Excellent executive communication skills + Superior organizational and time management skills: Ability to prioritize tasks, manage time effectively, and maintain a well-organized workspace. + Excellent written and verbal communication skills: Strong written and verbal communication skills to interact with diverse stakeholders, including executives, technical staff, and external clients. + Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) + Ability to work independently and as part of a team + Detail-oriented and able to multitask: Meticulous attention to detail to ensure accuracy in all tasks and documents. + Familiarity with collaboration tools such as Teams for effective communication. + Strong problem-solving and decision-making skills + Ability to adapt to changing priorities and deadlines **Desired Skills** + Knowledge/proficiency of project management software (e.g. Trello, Microsoft Project) to assist with tracking and organizing tasks + Basic knowledge of Information Technology organizations and tools + Problem-Solving Skills: Ability to identify and resolve issues proactively. + Interpersonal Skills: Strong interpersonal skills to build and maintain positive relationships with team members and external stakeholders. + Initiative: Proactive approach to tasks and identifying opportunities for improvement. + Technical Writing: Ability to write clear and concise technical documents, such as meeting minutes, reports, and presentations. **This role offers a unique opportunity to contribute to both strategic IT initiatives and executive support functions. The ideal candidate will be a self-starter with a strong work ethic and a passion for technology.** **EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity** **Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**