The IT Specialist (Electronic Records Manager) will lead the implementation and management of electronic records and information governance across the agency. This role requires expertise in utilizing Microsoft 365 tools, including SharePoint/SharePoint Records Center and OneDrive Compliance Center, to ensure compliance with records management policies and retention schedules. The successful candidate will collaborate with stakeholders, conduct records reviews, and provide training and guidance to meet federal records management requirements.
Responsibilities
Implements agency-wide records and information governance using Microsoft 365 SharePoint/SharePoint Records Center and OneDrive Compliance Center
Configures document libraries, retention policies, and file plans in SharePoint 365 to support records management needs
Digitizes paper records and integrate them into the electronic records system
Conducts in-person records reviews and assessments to ensure compliance with agency policies and regulations
Serves as the subject matter expert for electronic records management requirements and provide technical guidance
Collaborates with stakeholders to design and apply records retention schedules and records management controls
Uses PowerPoint and Visio to develop training materials and metrics reports for internal and external clients
Conducts virtual and in-person training sessions on records management processes and tools
Develops standard operating procedures (SOPs) and guidance documents to support records management efforts
Monitors and notify the agency of updates or bulletins from the National Archives and Records Administration (NARA) or General Records Schedule (GRS)
Utilizes Enterprise Content Management (ECM) systems to support records management processes
Applies project management methodologies to strategic planning and business process improvement initiatives
Qualifications
Bachelor’s degree or a current Certified Records Manager or equivalent
Minimum of 6 years of experience in records management
Minimum of 5 years of experience administering SharePoint/SharePoint Online or serving as an advanced/super user
Prior experience scheduling electronic information systems with NARA
Experience in business process management and strategic planning
Familiarity with hard copy and/or electronic records management processes and systems
Must be able to obtain/maintain a Secret clearance. Active Secret Clearance preferred
Job ID
2024-14750
Work Type
Hybrid
Company Description
Work Where it Matters
Akima Data Management (ADM), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At ADM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders , ADM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers , ADM delivers agile and innovative cloud and IT services and solutions that enable mission dominance.
As an ADM employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).