Jim Sells Childcare Subsidy Program Coordinator
Portland State University
Position Announcement Position Details Proposed Start Date 11/03/2025 Classification Title Office Specialist 2 Working Title Jim Sells Childcare Subsidy Program Coordinator Department 331241 - FAO Financial Aid Position Number D92884 Representation OP - SEIU/OPEU Local 503 Position FTE .5 End date, if applicable Position Summary Brief Description of PSU/School/Dept The Resource Center for Students with Children strives to support students with children in achieving life balance that helps them stay the course to successful completion of their academic goals. RCSC also works to advocate for changes at PSU that make the university as a whole more friendly and accessible for students with children. Position Summary Services for Students with Children strives to support students with children in achieving life balance that helps them stay the course to successful completion of their academic goals. SSWC also works to advocate for changes at PSU that make the university as a whole more friendly and accessible for students with children. The Jim Sells Childcare Subsidy Program Coordinator oversees all aspects of the Jim Sells Childcare Subsidy Program, including: Collecting and reviewing applications Determining student eligibility based on financial analysis Approving invoices and payments to students Providing programmatic information to students with children Managing questions and concerns via phone and email Tracking and forecasting spending Managing partnerships with external care providers Documenting policies and procedures related to program Adjusting financial aid records to accommodate childcare payments Minimum Qualifications from Classification Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Additional Minimum Qualifications for this Position Demonstrated ability with word processing and spreadsheet software tools (Microsoft Office). Proficient in Excel.
Preferred Qualifications ● Experience working in higher education and/or working with student population.
● Proficient bookkeeping skills.
● Excellent communications skills, both verbal and written.
● Team player who enjoys working together with coworkers toward a common goal.
● Ability to prioritize and multitask to meet goals and deadlines.
● Strong organizational skills.
● Enjoys working in an environment that is family-friendly, where children often are present and their needs are prioritized.
● Ability to remain calm in a fast-paced environment and work well with a diverse clientele.
● Self-directed, proactive and demonstrated ability to initiate activities.
● Spanish bilingual
● Financial aid experience
Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences.
Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours 8 AM to 5 PM, Monday through Friday, occasional evenings. Total Compensation Range & Benefits Statement The starting annual salary rate for this position will be between $17.24 and $19.29 dependent upon qualifications and experience with an excellent benefits package including 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Application Instructions Additional Information Additional Application Instructions (deadlines, etc.) Please include the names, email addresses, and phone numbers for 3 professional references. Background Check Required Yes If you have questions Search Details Posting Close Date Application screening begins 10/14/2024 Supplemental Questions
An Associate’s degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.
Note:
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. Additional Minimum Qualifications for this Position Demonstrated ability with word processing and spreadsheet software tools (Microsoft Office). Proficient in Excel.
Preferred Qualifications ● Experience working in higher education and/or working with student population.
● Proficient bookkeeping skills.
● Excellent communications skills, both verbal and written.
● Team player who enjoys working together with coworkers toward a common goal.
● Ability to prioritize and multitask to meet goals and deadlines.
● Strong organizational skills.
● Enjoys working in an environment that is family-friendly, where children often are present and their needs are prioritized.
● Ability to remain calm in a fast-paced environment and work well with a diverse clientele.
● Self-directed, proactive and demonstrated ability to initiate activities.
● Spanish bilingual
● Financial aid experience
Key Cultural Competencies Creates an environment that acknowledges, encourages and celebrates differences.
Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days/Hours 8 AM to 5 PM, Monday through Friday, occasional evenings. Total Compensation Range & Benefits Statement The starting annual salary rate for this position will be between $17.24 and $19.29 dependent upon qualifications and experience with an excellent benefits package including 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools. Application Instructions Additional Information Additional Application Instructions (deadlines, etc.) Please include the names, email addresses, and phone numbers for 3 professional references. Background Check Required Yes If you have questions Search Details Posting Close Date Application screening begins 10/14/2024 Supplemental Questions
Required fields are indicated with an asterisk (*).
* How did you first find out about this position? PSU Website Indeed.com HERCJobs Urban League of Portland Hispanic Metropolitan Chamber Oregon Employment Department Social Media Person Referral Career Builder Glass Door Other - Please describe in the next Question If you selected Other, please describe.(Open Ended Question)
Applicant Documents Required Documents Resume Cover Letter Professional References Optional Documents
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