Job Posting Title:

JSG Business Services Officer

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Hiring Department:

John A and Katherine G Jackson School of Geosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Management and oversight of the Jackson School's Business Services Office including purchasing, travel, and accounting.

Responsibilities

Responsible for the daily operations of the Jackson School's Business Services Office including procurement, purchasing, travel, entertainment, business contracts, payment processing, inventory, auditing, and unit financial reporting. Directly supervise approximately seven staff responsible for these areas. Ensure compliance to all applicable laws and University policies and practices.

Review and approve financial vouchers processed by the Jackson School's Dean's Office staff and by JSG units using Dean's Office accounts. Review and approve all JSG financial transfers. Review financial documents requiring the approval of the JSG Dean or Chief Business Officer.

Be the subject matter expert on accounting related areas for JSG. Provide guidance and advice to administrative staff in all JSG units when needed or requested. Collaborate with the Chief Business Officer on continuous improvement of JSG accounting policies  and procedures. 

Serve as a consultant to the Department of Earth & Planetary Sciences Chair and administrative staff on accounting and finances. Assist EPS staff with complex issues in these areas when needed.

Provide a high level of professional customer service and collaboration to all members of the JSG and UT community. Participate in routine and ad hoc meetings with JSG unit leaders, supervisors, and faculty on accounting matters. Provide financial reports and metrics to assist decision-makers on accounting-related matters.

Be a liaison with central administrative offices on accounting-related matters. Serve as the CBO-delegate for CUBO.

Other related duties as assigned.

Required Qualifications

Bachelors degree with no less than eight (8) years work experience performing complex administrative, accounting and/or financial functions.  Demonstrated ability to perform detail-oriented work. Ability to meet deadlines and work cooperatively and supervise in a team environment. Professional demeanor. Demonstrated accuracy and attention to detail. Excellent computer skills, including Microsoft Office and online software solutions.  Excellent organizational, interpersonal, verbal, and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in business administration, or similar discipline, and more than ten (10) years performing complex administrative, accounting and/or financial functions. Experience with University and/or State accounting and financial policies and procedures, as well as demonstrated experience reconciling complex transactions. Time management skills, problem solving mindset, organizational skills, and ability to follow tasks through to completion.  Outstanding interpersonal, verbal and written communication skills.

Salary Range

$90,000

Working Conditions

Standard office environment

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Required Materials

Resume/CV

3 work references with their contact information from supervisors

Letter of interest
 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.