Big Data isn’t a problem. It’s an opportunity.
At Alation, we help people find, understand, and trust data. So they not only excel in their work — they drive value for their enterprise, team, and role. In the words of one customer, “Alation makes me look like a rockstar.”
We help companies you know and trust empower their people with the best data every day. Alation helps Discover Financial Services quickly generate value from their data to create the product and customer service innovations that help the iconic credit card company remain number one in customer satisfaction. And real estate giant Keller Williams uses Alation to govern the more than 70 TB of data that empowers their global team of over 190,000 agents.
With $340M in funding – valued at over $1.7 billion and 550+ customers, including 35% of Fortune 100 companies- Alation is poised to capitalize on data as an opportunity. Headquartered in Silicon Valley, Alation was named to Inc. Magazine’s Best Workplaces list for the fourth time. Do you want to join a team that welcomes new ideas, supports your growth, and recognizes your unique value?
Join us!
Job Description:
Alation is seeking a Junior Executive Assistant to support our executive assistants, and executives, and help with additional administrative responsibilities around our Redwood City office. The scope of this role will include a full range of administrative, business, and operational support to leverage and maximize executives’ productivity. The Junior Executive Assistant is primarily responsible for organizing, prioritizing, and overall managing the day-to-day needs of our Executive Assistants and Executives managing meetings and travel schedules; planning and coordinating all logistical aspects of the daily schedule; and serving as a key administrative liaison between the executive team, internal teams, external customers, and outside professionals.
This position requires a mature, highly experienced, tech-savvy, confidential, gracious and caring, focused, and accountable executive administrator who brings a strong work ethic and is comfortable working quickly with meticulous attention to detail and follow-through. Previous success in understanding and managing the priorities and time of a super-busy executive is key to this role.
What You'll Do:
General administrative responsibilities around our Redwood City office.
Assist in managing various executive calendars, and plan & schedule internal and external meetings accordingly.
Ability to juggle through complex schedules and take on last-minute requests; ensure executives’ time is strategically prioritized.
Maintain executives’ workflow and keep track of schedules, deadlines, and logistics.
Attend leadership staff meetings, prepare meeting agendas and materials/presentations, take notes, and track action items.
Assist in tracking and managing various projects, ensuring deadlines are met and stakeholders are informed of progress.
Correspond/coordinate with high-profile contacts and company executives.
Arrange domestic and international travel with the ability to execute last-minute changes, including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations.
Prepare and edit correspondence, reports, and presentations; coordinate all logistics, details, and documents needed for meetings and events.
Manage multiple tasks and deadlines.
Has a “can-do” attitude and can think outside the box when problems arise.
Communicate effectively to internal and external stakeholders.
Maintain confidentiality at all times.
Collaborate with other executive assistants and provide backup when needed.
Prepare expense reports promptly.
What You’ll Need:
Bachelor’s degree and/or 2+ years of experience as an executive assistant supporting multiple senior business executives.
Highly motivated by being of service and continually striving to exceed expectations.
Flexible, adaptable, and responsive to the executive's work style, preferences, and priorities.
Startup DNA is a must, as well as experience working in a high-growth company.
Excellent communication skills, both verbally and in writing.
A multi-threader – someone who can keep up with a fast pace and coordinate multiple projects simultaneously.
Strong Project Management skills with a high level of initiative, judgment, and discretion.
Acute attention to detail, follow-through, confidentiality, and deadlines; precise execution.
Works efficiently while also being able to anticipate needs and be proactive and highly dependable.
A quick study, highly organized, resourceful, and creative problem solver who must be able to anticipate issues, exercise sound judgment, and identify resolutions in a timely manner.
Develop strong relationships and work collaboratively at all levels inside and outside the organization.
Proficiency with Slack, MS Office Suite, and G Suite, including mail, docs, sheets, slides, and drive.
***This 3-4 month contract role requires the individual to be in the office five days a week. The hourly rate will vary based on experience between $50-$60/hr ***
Alation, Inc. is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regards to that individual’s race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
The Company will strive to provide reasonable accommodations to permit qualified applicants who have a need for an accommodation to participate in the hiring process (e.g., accommodations for a job interview) if so requested.
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