**All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).** **Working Title:** K-12 Partnership Assistant - Office & Admin Specialist Sr **Institution:** Alexandria Technical and Community College **Classification Title:** Office & Admin Specialist Sr **Bargaining Unit / Union:** 206: AFSCME - Clerical and Office **City:** Alexandria **FLSA:** Non Job Exempt **Full Time / Part Time:** Full time **Employment Condition:** Classified - Unlimited **Salary Range:** $21.90 - $31.21 **Job Description** This position exists to assist the college’s K-12 initiatives by providing administrative support for the Director of K-12 Initiatives. The role involves collaborating closely with high school counselors, students, faculty, administration, and parents to facilitate admission and enrollment services for the PSEO and concurrent enrollment programs. Additionally, the position will work collaboratively with various stakeholders to support the department in areas such as the Perkins Grant, innovation grants, and promoting the benefits of partnerships. **Minimum Qualifications** + Knowledge and skill of word processing sufficient to use software to create, format, edit and print a variety of documents, including emails, memos and reports. Ability to check completed work for spelling, grammar, punctuation, and format. + Knowledge of math sufficient to add, subtract, multiply and divide numbers, and use fractions and decimals. Ability to maintain complete and accurate financial records, balance and resolve discrepancies. + Knowledge of communications sufficient to answer telephones, communicate effectively with internal and external customers, explain the reasons for transactions and procedures, rules, and regulations in a manner that is understandable. Ability to explain policies and procedures in a clear, concise, and professional manner to both internal and external customers. Skill in using business grammar, spelling and punctuation to write, develop and edit reports, letters, procedures, presentations and other documents. + Knowledge of customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services, that result in customer satisfaction. Skill in customer service sufficient to perform the duties with politeness, respect, and interest in positive problem solving. Skill in providing prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence. Ability to manage and address customer’s, clients, and co-workers’ concerns tactfully and thoroughly. **Preferred Qualifications** + Three years of professional work experience in an office setting; A bachelor’s degree in business, office management, or similar field can substitute for one year of experience; An associate’s degree can substitute for six months of experience. + Experience with high school partnerships, concurrent enrollment, or PSEO processing. + Working knowledge of Microsoft Office Suite sufficient to create and format letters, spreadsheets, reports, graphs, meeting minutes, contracts, brochures, emails, and ability to use calendaring software to schedule appointments and meetings using Microsoft Teams. + Ability to quickly learn new software, such as ISRS (for data entry), Image Now and Perceptive Content (to scan documents for electronic storage), ACCUPLACER, Power BI, Marketplace, Salesforce, PSEO book program, Workday, or other selected software as position expands in responsibilities. + Strong organizational and planning skills in order to identify priorities and meet timelines with limited supervision. + Experience working with Perkins Grant. + Data privacy knowledge and skills (including FERPA) to adequately enter and handle data that is confidential and personal in nature. **Other Requirements** **Work Shift (Hours / Days of work)** Monday through Friday / 8:00 a.m. to 4:30 p.m. (may be required to provide occasional coverage for events outside of work hours) **Telework (Yes/No)** No **About** Alexandria Technical & Community College (ATCC) provides quality hands-on and liberal arts education to more than 4,200 students each year, and has been ranked Minnesota’s #1 Community College since 2020 (Wallethub, Niche, and UniversityHQ). ATCC offers more than 50 programs and transfer pathways in fields like business, design, education, human services, health, manufacturing, police training, and transportation. Most programs can be completed in two years or less, with some offerings as short as one semester. With a graduation rate more than double the national average and a 99% job placement rate, ATCC maintains a longstanding reputation as an academic institution of excellence. The campus is located in the heart of lake country: Alexandria, Minnesota. The population is just over 14,000 within city limits, but Alexandria is a true destination, drawing residents from neighboring rural communities plus a tourism boom in warmer months. Alexandria is home to a thriving downtown district, excellent walking and biking trails, plenty of arts, museums, parks, wineries, breweries, and even a whiskey distillery. Paired with diverse year-round outdoor activities and more lakes than you can count, Alexandria is a small town that feels big. Alexandria College is a member of the Minnesota State system of colleges and universities. Minnesota State is the fourth largest state higher education system in the United States with 26 colleges, 7 universities, and 54 campuses. **Benefits Information:** At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously. **Desired Start Date:** 04-14-2025 **Position End Date:** **Open Date:** 02-27-2025 **Close Date:** 03-14-2025 **Posting Contact Name:** Renae Rae Kasper **Posting Contact Email:** qu6758zi@minnstate.edu