This position reports to the ATSU-KCOM Area Health Education Center (AHEC) Program Director/Associate Director. The incumbent is responsible for facilitating 1st and 2nd year KCOM curriculum elements related to community and clinical training activities, including community experience and summer preceptorship rotations (CE-I & CE-II), and coordinating Interprofessional Health Partners (IPHP) and Spanish for the Health Professions elective courses for KCOM/MOSDOH students. This individual will recruit sites/agencies/site supervisors for CE-I and preceptors for CE-II, provide administrative support and communicate regularly to various AHEC regions across Missouri, and recruit community participants and standardized patients (SPs), and communicate regularly with students and faculty of ATSU and Truman State University (TSU) for elective courses. Other general responsibilities include maintenance of accurate completion records for these activities and data collection for program evaluations.

Major Job Duties

Schedule and track (annually) required community shadowing (Clinical Experience I – CE-I) and summer clinical rotations (Clinical Experiences II – CE-II) for all KCOM 1st and 2nd-year students. The individual will work closely with facility and community representatives and regional AHEC clinical coordinators in Missouri to ensure students are placed for their CE-I and CE-II clinical experiences and accurate completion and evaluation records are collected and maintained. Existing facility affiliation agreements for CE-II rotation sites will be updated as needed and new affiliation agreements will be processed for new rotation sites. The individual will communicate with preceptors, healthcare facility administrators, and regional AHEC staff to inform/confirm student activities. This individual will engage with community participants, Standardized Patients (SPs), KCOM/MOSDOH/TSU students, and ATSU/TSU faculty to ensure completion of elective courses and collection and maintenance of completion records and evaluations.  This individual works with occasional supervision from the AHEC Program Director/ Associate Director and frequently collaborates with AHEC Clinical Coordinators in 7 Missouri regions, as well as with other KCOM and MOSDOH departments and agencies outside of ATSU agencies. Medical Student Community Experiences (CE-1) Coordination Schedule and ensure placement of 172-190 KCOM first-year medical students in shadowing rotations in 3 sites for each student selected from a pool of ~40 community sites/agencies each academic year. Identify approximately 15-20 new supervisors with 10 new suitable sites/agencies for assignments annually; update database of agency information and site/supervisor codes. Survey identified sites/agencies at least twice annually to determine the availability of dates and times for assignment of students. Organize students into groups and prepare assignments from agency availability responses. Distribute reminder notices to students and agencies of upcoming experiences and evaluation process. Respond, as the first line of contact, to students and agencies with routine questions or concerns; assist with troubleshooting of schedules, agency assignments, etc. Refer non-routine questions or concerns to course director or AHEC Program Director/Deputy Director, as appropriate, to ensure adequate and accurate responses to inquiries. Receive, record, and summarize student and agency evaluations. Prepare quarterly reports on student and community site participation and program outcomes for the course director and AHEC Program Director/Deputy Director. Summer Clinical Experience/Preceptorship Coordination (CE-II) Schedule and ensure placement of 172-190 KCOM second-year medical students annually with approximately 100 physician preceptors in clinical training sites in Missouri and surrounding states for two-week CE-II experiences. Communicate with approximately 100 potential preceptors and, working with regional AHEC Clinical Coordinators, confirm approximately 60 new preceptors annually. Coordinate rotations for students in the military, assigned to non-Missouri sites, and students repeating the program; directly contact and recruit preceptors and clinical training sites in locations where regional AHEC Clinical Coordinators are unable to place students. Review licensure records for approximately 100 preceptors annually to establish that there are no potentially disqualifying entries; refer potential negative findings to the course director and/or AHEC Program Director/Associate Director for evaluation. Annually review and update student information policies, procedures, and forms. Acquire regional preference for placement from each student and site availability information from each regional AHEC for use in assigning students to clinical sites/communities. Coordinate virtual meetings for students to meet/interact with regional AHEC clinical coordinators from assigned sites. Prepare and distribute packets with required curriculum, record-keeping, and evaluation materials to students (@170-190) and preceptors (@100) annually. Respond as first line of contact to routine student and preceptor questions or concerns related to program requirements and arrangements, and, as appropriate, refer non-routine, questions or concerns to AHEC Program Director/Deputy Director to assure adequate and accurate responses to inquiries. Assist students with understanding and meeting requirements related to participation at specific preceptor sites, including drug screening, background checks, etc.. Assist with recordkeeping related to the program, and collect and submit student grades to KCOM. Collect student and preceptor evaluations and work with AHEC Program Director/Associate Director to develop reports for the course director, Assessment Committee, and other purposes. Collect required records and work with ATSU Continuing Education to ensure CME credit is awarded to preceptors upon request. Assist with recruiting and retaining preceptors, including attending selected CME conferences and making periodic visits to preceptor sites. Assist with program-specific presentations and reports.

Spanish for the Health Professions Elective Coordination

Distribute information to KCOM and MOSDOH students regarding Spanish for the Health Professions elective course. Coordinate arrangements for and attend introduction and class meetings – prepare required paperwork for each meeting. Recruit approximately 24 KCOM/MOSDOH students annually for the two-semester course. Distribute and collect registration information required to enroll students – update participant roster and distribute to course faculty and appropriate ATSU-KCOM/MOSDOH offices. Respond to routine student, faculty, and SP questions or concerns related to the program and, refer non-routine questions or concerns to AHEC Program Director/Co-Director and/or course faculty to assure adequate and accurate responses to inquiries. Coordinate with course faculty regarding course and materials and assist faculty in obtaining needed information and materials. Recruit approximately 12 SPs annually and work with appropriate ATSU faculty and staff to complete Human Resources paperwork, as needed. Assist with recordkeeping related to the program, and collect and submit student grades to KCOM/MOSDOH. OSHA/HIPAA/Blood Borne Pathogen Training Coordination Work with ATSU library staff to ensure training materials are up-to-date and accessible to students. Communicate training requirements to 1st year medical students. Track OSHA/HIPAA/Blood Born Pathogen training completion for the above students and maintain records. Communicate training completion to the KCOM Academic & Clinical Education Affairs office.

Other AHEC Program Support

In collaboration with other AHEC Clinical Education Coordinators and AHEC Administrative Coordinator, perform other duties as assigned to support the AHEC office.

Coverage of student activities and programming may occasionally require evening work hours.

Due to the nature of the responsibilities this is a 100% in-office position.

Skills/Experience

Requires excellent organizational and written/verbal communication skills; ability to communicate with a variety of audiences, including students at various levels, the general public, physicians and other healthcare providers, and institutional administrators. Proficiency with MS Office (including advanced skills in Word, Excel, and PowerPoint) and working knowledge of Google Suite. Must have excellent attention to detail and a working understanding of timelines, hard deadlines, and the ability to self-manage responsibilities during periods of fluctuating workflow. The desired candidate will have previous experience with Canvas, student scheduling, virtual meeting software, making group presentations, and an understanding of healthcare and medical education. Knowledge of Qualtrics and website maintenance software is a plus.

Special Characteristics

Requires great people skills, patience, ability to problem-solve, attention to detail, and persistence to identify solutions to problems and completion of tasks. A curious and skeptical personality is needed to ensure that errors are caught, necessary questions are asked, and problems are not overlooked. The ideal candidate will represent ATSU and AHEC in a professional manner in written and verbal communications as well as in personal interactions.

 

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.