POSITION TITLE: LAB OPERATIONS COORDINATOR

ABOUT US 
Calibr-Skaggs Institute for Innovative Medicines, a division of Scripps Research, is a first-of-its-kind, nonprofit translational research institute dedicated to creating the next generation of medicines. Calibr-Skaggs was founded on the principle that the creation of new medicines can be accelerated by pairing world-class biomedical research with state-of-the-art drug discovery and development capabilities.  Scripps Research is ranked one of the most influential institutions in the world for its impact on innovation. Our educational and training programs mold talented and committed students and postdocs into leading edge scientists. Leveraging the unique scientific environment of Scripps Research, impacting translational sciences, Calibr-Skaggs has created a portfolio of drug candidates, and is shaping a new paradigm for advancing nonprofit biomedical research to impact patients while re-investing in further innovative research. We expand basic knowledge in the biosciences and use these fundamental advancements to develop profound innovations that improve wellbeing. Calibr-Skaggs’ drug development portfolio spans a broad range of human diseases, including cancer, autoimmunity and inflammatory diseases, metabolic and cardiovascular diseases, infectious and neglected diseases, as well as age-related and degenerative diseases. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

POSITION SUMMARY

The Lab Operations Coordinator will report to the Operations Manager. Their role supports Biology, Chemistry, Pharmacology labs and users for ongoing daily activities. Ensures adherence to lab standards and practices to maximize safety and operational effectiveness. They coordinate the lab inventory management, maintain supplies, lab ware, instrument services such as calibrations and preventative maintenance, and routine core services to support day-to-day lab operations.

RESPONSIBILITIES AND DUTIES

Perform inventory management including ordering, stocking, and tracking inventory stock/ backstock across Calibr-Skaggs which includes reagents, consumables, packing supplies, first aid items, etc. Adjust inventory min/max order points according to demand. Proactively identify, procure, and communicate compatible alternative part numbers with departments for backordered items to avoid stock outs. Input requisitions using company ERP and follow up with vendors with POs to ensure service progress. Fill ethanol and DIH2O stations across Calibr-Skaggs labs weekly or as needed. Perform freezer maintenance which includes daily temperature monitoring, ice chipping for -80C and -20C freezers, and freezer defrosting as needed while coordinating with lab personnel. Wash and sterilize lab ware using an autoclave and dishwasher twice a week or as needed. Clean and sterilize lab water baths, and bead baths monthly or as needed. Perform incubator maintenance which includes refilling and sterilizing water trays, decontaminations, replacing HEPA filters and UV lights, and refill internal water jackets if applicable on a monthly or as needed basis. Assist with receiving phone calls for deliveries, and providing signatures for packages as needed. Perform daily shipping and receiving of packages (domestic and international), including weekly CRO shipments while reporting updates to lab personnel. Receipt reconciliation for packages received. Data entry utilizing asset management software, E-maintenance, update all equipment related services (i.e., calibrations, preventative maintenance, equipment location, disposals, new equipment, etc.) Coordinate equipment calibrations and preventative maintenance in accordance with department needs. Provide initial response for in-house laboratory inquiries and ensure requests are being handled accordingly.  Proactive communication with end users on scheduled maintenance, status updates, and issues that may impact lab use. Promote and adhere to safety protocols and guidelines for the lab and its users as set forth by E&HS. Escort vendors onsite for services needed. Assist with lab notebook distribution and updating notebook tracker while communicating with Operations Associate. Other duties as assigned.

 

POSITION REQUIREMENTS

Requires laboratory experience or an equivalent combination of education, training and/or experience from which comparable knowledge, skill, and abilities have been attained. Laboratory management experience is preferred. Inventory management experience is required. Highly organized and detail oriented. Time management Ability to perform routine tasks with accuracy. Ability to work independently and provide routine updates on duty status. Microsoft Office, Excel, and Word skills preferred. Previous experience in a customer service position is preferred. Effective verbal and written communication skills

PHYSICAL REQUIREMENTS

May include stationary position for an extended period of time, lifting up to or more of 50lbs, traverse campus/facility as needed, operate machinery such as computer, phone, copy machine, water boilers, autoclave, dishwasher sterilizer, exposure to cold or hot temperatures. Ability to work in biological and chemistry laboratories with proper PPE.

COMPENSATON

The expected hiring range for this position is $21.00 to $25.20 hourly, commensurate with experience. 

COMPREHENSIVE BENEFITS INCLUDE

Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars) Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more Access to Flexible Spending Accounts (Medical/Dependent Care) Competitive vacation and sick leave policies Free, on-site parking

The above statements describe the level of work performed and expected in general terms.  The statements are not intended to list all the responsibilities, duties and/or skills required of employees so classified, and the content herein is subject to change due to the business needs of Scripps Research, with or without notice.   Furthermore, nothing in this job description shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of Scripps Research staff. 

EEO Statement:
The Scripps Research Institute is an Equal Opportunity Employer. We promote diversity of thought, culture and background in the fields of science. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.