Job Title: Lead Administrative Assistant
Location: Henderson, KY 
Top Pay: $20 - 28.00 per hour

Work Schedule:

Monday through Friday, 7:00 AM – 3:30 PM Schedule may vary based on business needs, including up to 12-hour shifts, nights, and weekends during the busy season (March through May).

Job Description:
The Lead Administrative Assistant will play a critical role in supporting site operations and ensuring smooth administrative processes. Key responsibilities include:

Training: Train Administrative Assistants on their duties and responsibilities. Accounting and Reporting: Perform site accounting tasks, including accounts payable, handling vendor invoices, purchasing card reconciliation, and generating monthly reports. Shipping and Receiving: Oversee all shipping and receiving activities, including inventory reconciliation, daily/monthly reporting, and logistics coordination. General Administration: Handle mail distribution, email, voicemail, copying, filing, faxing, and confidential information management. Truck Scaling: Scale in and out dry fertilizer and anhydrous ammonia trucks. Safety and Orientation: Assist with contractor safety orientation and permitting processes. Event Coordination: Order catered meals for meetings, organize events, coordinate calendars, and manage expense reports. Inventory Management: Input Bills of Lading (BOLs) into Excel for inventory purposes and check daily inventory. Compliance: Ensure truck drivers have proper PPE prior to receiving their pick ticket.

Required Skills and Experience:

Proficiency in SAP 4 HANA and Microsoft Office. Basic computer skills. Knowledge of inventory management and supply chain processes. Strong organizational and communication skills.
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System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.