**40302BR** **Extended Job Title:** Lead Specialist **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Performs advanced, specialized work to assist in the organization and implementation of various projects and programs. Work is performed under minimal supervision within established policies with latitude for independent judgment. Works on special projects as assigned. May substitute for supervisor during his/her absence. **Requisition ID:** 40302BR **Travel Required:** Up to 25% **Major/Essential Functions:** + Manage all print and digital marketing/video materials such as flyers, website, bookmarks, event signage, certificates, photo/panel collages, and marketing materials with 100% accuracy by requested deadlines. Establish and manage regular, annual updates and revisions of all material as necessary in accordance with the requirements/instructions. Communicate regularly in regards to marketing needs. Stay up to date on all changes in marketing guidelines. + Manage all social media outlets for the Office of Admissions with 100% accuracy by requested deadlines in a timely and professional manner in accordance with the requirements/instructions of the Associate Academic Dean, Senior Director or Associate Director. Develop digital content to recruit for and represent the Office of Admissions and all sponsored or related events. Manage Office of Admissions Website and update as needed interfacing with campus IT to ensure compliance. Maintain all platforms in compliance with institutional policies and procedures and stay up to date on all changes in marketing and social media guidelines. + Screen and evaluate medical school applications. With 100% accuracy and in compliance with TMDSAS and institutional requirements and deadlines. + Assist in preparation/conduct of interview days and subsequent Admissions Committee meetings. Tasks completed by established weekly deadlines. + Assist in admitting MATCH students using BANNER and upload student’s application file into BANNER/Xtender. Complete with accuracy and in compliance with institutional policies and procedures and FERPA regulations. + Process all admitted student’s transcripts into BANNER and Xtender, verify transcripts for pre-requisites as well as degree conferred, and place holds on student record if transcripts are missing. Complete with accuracy and in compliance with institutional policies and procedures and FERPA regulations. + Prepare a variety of documents (incoming students contact list, colleges list, Powerpoint presentations). + Assist in monitoring Axiom, BANNER, TMDSAS, and AMP to ensure that all applicants have accurately transferred within systems and status have changed. In accordance with institutional and departmental policies and procedures. + Maintains a wide variety of confidential materials relating to department faculty, staff, students, and applicants. In compliance with institutional policies and procedures and FERPA regulations. + Submit and track JIRA work tickets. In compliance with institutional policies and procedures and FERPA regulations. + Oversee, manage, and track the Safety Program within the Office of Admissions (USO). In compliance with institutional policies and procedures and FERPA regulations. + Maintain the Office of Admissions glass display case. In accordance and requirements of the Associate Dean or Senior Director. In accordance with institutional and departmental policies and procedures. + Assist with recruitment and advising as needed. In a professional manner and provide accurate information tailored to the specific needs of the requestor. + Assist with outreach/pipeline programs as needed. In a professional manner to support program goals and represent TTUHSC EP and PLFSOM. In accordance with institutional and departmental policies and procedures. In accordance with instructions from Associate Academic Dean and Senior Director. + Monitor the transcript email box and foster email box and respond in a timely manner. + Adhere to all TTUHSCEP policies, procedures and processes. + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution. + Perform other duties as assigned by the Associate Academic Dean, Senior Director or Director. **Grant Funded?:** No **Minimum Hire Rate:** Compensation is commensurate upon the qualifications of the individual selected **Pay Basis:** Hourly **Schedule Details:** Ability to work weekends and late hours **Work Location:** El Paso **Preferred Qualifications:** + Ability to work independently, to set priorities, and to take action without supervisory intervention. + Knowledge of technical standards applicable to TTUHSC student-related information systems. + Ability to supervise others. + Knowledge of standard office software (Microsoft Office applications). + Knowledge of institutional admissions and academic policies. + Ability to work weekends and late hours on a non-routine basis. + Ability to communicate effectively orally and in writing. **Campus:** HSC - El Paso **Department:** PLFSOM Admissions **Required Attachments:** Resume / CV, Transcript **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website (https://app4.ttuhsc.edu/payplan/) . **Job Group:** Office and Admn Wkrs All Other **Shift:** Day **EEO Statement:** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. **Required Qualifications:** + High school plus six years experience in related field. + Additional education may substitute for experience on a year for year basis. **Does this position work in a research laboratory?:** No **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .