NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Legal Administrative Assistant.

In this role, the successful candidate is responsible for providing clerical and administrative support to various attorneys within the Office of General Counsel and has primary responsibility for supporting attorneys dedicated to research, intellectual property, procurement and IT contracts, and real estate.

Job Responsibilities:

Assists with the preparation of a variety of materials, legal documents, and forms (e.g., memoranda, letters, contracts, power point presentations, proposals, templates, and affidavits); formats, edits and updates documents as needed; proofreads materials for clarity, typographical errors, and grammar.Maintains a pro-active and problem-solving approach to assignment requests.Coordinates and provides help in maintaining, reporting, and tracking of attorney’s matters, such as outside counsel billing and assignments in legal system applications, and provides support when issues arise.Prioritizes assignments with efficiency; completes tasks in timely manner; maintains general knowledge of attorneys respective practice areas and responsibilities to internal clients.Responds to mail, telephone, and in-person inquiries from attorneys (e.g., provides information on NYU Langone Health policies and procedure, and status of projects).Follows-up diligently to inquiries and assignments (e.g. drafts requested correspondence; mails requested materials); expedites resolution of problems.Maintains and prioritizes appointment calendar for assigned attorneys in the department and assists with the scheduling of internal and external meetings both via in person or by digital video conference (e.g., reserves conference rooms, maintains record of attendee responses, arranges digital video meetings, and prepares documents for meetings as required).Assists with assembling educational/research materials and legal document production (including binders, exhibits, litigation backs, and affidavits of service).Revises and updates standard templates as needed; composes correspondence and memoranda in connection with existing client matters and administrative responsibilities.Assists attorneys with matter management.Prepares check requests and charge back memos; monitors, reviews, and processes invoices; submits receipts for reimbursement or purchase verification; maintains and updates information regarding vendors, charge back parties, account numbers, and classifications.Coordinates with internal IT department with respect to any NYU issued device or application issues that face the attorneys they support and works with IT, at times urgently, to help resolve these issues (e.g., digital conference meeting stall during meeting, attorney unable to access an application).Performs other duties as assigned.

Additional Position Specific Responsibilities:
Uses reference materials to perform basic legal research using a variety of resources both publicly available and through department subscription-based platforms and applications.
Pro-actively maintains and manages attorneys legal files, filing system, and databases, including document repository and management of matters.
Composes correspondence and memoranda in connection with existing client matters and administrative responsibilities.
Maintains positive and professional relationships with NYU Langone Health personnel to facilitate cooperation in carrying out responsibilities.

Minimum Qualifications:
To qualify you must have a - Associates degree or equivalent higher education
- Prior legal office experience preferred.
- Working knowledge of MS Office: Access, Excel, Word
- Excellent written, oral, organizational and communication skills
- Ability to multitask

Preferred Qualifications:
Notary Certification
Previous experience in Document Management Systems (iManage preferred), in billing and matter applications (Onit ELM and Peoplesoft Financials preferred), and Digital Video Conferencing (Webex preferred)
3+ years of prior legal office experience preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $51,243.96 - $72,080.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here