SAVA is looking for Legal Clerical Support to work in Washington, DC.

Legal Clerical Support is required for each litigation or administrative matter, requests for discovery, and requests for discovery services processed by the OGC-LITB (“Cases”). A comprehensive and exacting document and file management process is completed by a centralized clerical team. Personnel assigned to this task must have the ability to adjust to changing priorities and work well under pressure.

Responsibilities

The Legal Clerical Support Task includes but is not limited to the following discovery support services:

Litigation Case Management:

The Contractor shall coordinate intake of new cases and requests for work on existing cases, create case files and tracking records, generate indexing, organizing documentation electronically and in paper case files, and communicating case information to case teams or individuals assigned to work or coordinate on the cases. In particular:

Contractor shall transfer cases from one FBI unit to another FBI unit and update the tracking databases as needed.

Contractor shall organize and process cases received from other FBI units or external agencies and update the tracking databases as needed.

Contractor shall track progress on cases, including checking Courtlink notifications, updating case files and tracking records, monitoring workflow, and reporting progress.

Contractor shall administer and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a Government task lead.

Contractor shall respond to changes in the case, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices.

Contractor shall coordinate technical/data processing support.

Contractor shall ensure cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases.

Contractor shall monitor the Discovery and Criminal Discovery mailboxes on both enclaves for discovery work requests.

Contractor shall coordinate with DU management on case assignments and ensure that work requests received in the mailboxes are opened/reopened and assigned in LitB's case tracking system.

Contractor shall generate management reports using data from the OGC-LITB case tracking systems, including Excel and pivot tables.

Document Support:

Contractor shall prepare documents for imaging/scanning; and scan, copy and file documents.

Contractor shall perform Legal Analysis Workflow System (LAWS) and Courtlink searches.

Contractor shall develop, draft and edit reports, briefs, correspondence, proposals, and other documents

Contractor shall proofread, merge document versions, and perform other document editing services before submitting draft documents for final review.

Contractor shall pull, track, and re-file documents in the designated database or paper filing system identified by existing SOP.

Contractor shall handle all aspects of preparing, organizing, and compiling documents and records, including preparing materials for hearings and trials; assembling notebooks and binders; tabbing, binding, and labeling document collections; accessing and re-filing, and shelving documents; packing, preparing, and shipping boxes; and preparing and mailing correspondence.

Contractor shall retrieve case materials and complete log sheets.

Clerical Office Support:

Contractor shall provide front desk administrative support.

Contractor shall provide visitor escort assistance.

Contractor shall provide telephone services to include answering, referring calls, taking messages, providing information and scheduling appointments.

Contractor shall operate personal computers, printers, scanners, copiers, fax machines, phone answering systems, and shredders.

Clerical Projects:

On a quarterly basis, the Contractor shall complete legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions.

The OGC-LITB shall define these projects on a rolling basis, to include with measurable deliverables, timelines and evaluation and acceptability criteria.

Examples of projects that shall begin at the start of the award include:

Contractor may request changes to existing OGC-LITB practices and tracking tools and shall fully incorporate underlying OGC-LITB requirements and best practices.

Contractor may reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based work product would be migrated to a common electronic storage location, but individual cases would not be merged to a single file.

Qualifications

An active Top-Secret clearance with SCI eligibility is required for consideration

Minimum five or more years of legal/clerical experience in a law firm, Government legal practice, or court of justice.

Experience using independent decision-making, good judgment and discretion in handling highly confidential and sensitive information.

Demonstrated experience using excellent interpersonal, verbal, and written communication skills.

Experience using strong project management skills.

Demonstrated experience with adaptive and flexible work style with the ability to adjust to changing priorities and work well under pressure.

Experience utilizing superior organizational skills.

Shall have excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).

Experience working in an efficient and detail-oriented environment.

Demonstrated experience with performing multiple projects in conjunction with day-to-day activities.

Excellent grammatical, editing, and proofreading skills.

Shall have experience using relational databases to record, organize, and retrieve information.

Shall be able to briefly review and summarize facts, writing clearly and concisely without grammatical or spelling errors.

Pay Range

80,000

Benefits

Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.

Job ID

2024-12781

Work Type

On-Site

Company Description

Work Where it Matters

SAVA, an Akima company, is not just another global services contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At SAVA, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders , SAVA provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers , SAVA delivers global solutions that enhance business processes, lower costs, and take on today’s missions with greater opportunity, agility, and strength.

As a SAVA employee , you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).