Description Are you a proactive and detail-oriented professional with a passion for supporting legal teams? We are seeking a skilled Legal Administrative Assistant to provide top-notch administrative support to attorneys and serve as a vital liaison to clients. This is an excellent opportunity to join a dynamic legal environment where your organizational and multitasking abilities will directly contribute to the success of the team. Key Responsibilities: + Legal Administrative Support: Serve as a vital point of contact, ensuring seamless communication between attorneys and clients while addressing administrative needs. + Client/Matter Management: Initiate client/matter openings, perform conflicts checks, and coordinate the preparation of engagement letters. + Calendar & Deadline Management: Proactively monitor attorney calendars to anticipate and coordinate upcoming deadlines, implementing follow-up procedures to ensure timeliness. + Document Handling: Create, edit, revise, redline, and proofread legal documents with precision. + Time Entry Management: Accurately enter attorneys’ billable time, ensuring compliance with firm policies, proofread for accuracy, and apply the appropriate task codes. + Docket Coordination: Assist in reviewing the daily docket and work collaboratively with attorneys and paralegals to manage critical deadlines. + Billing Process Support: Oversee monthly proforma distribution, review and edit proformas, and handle client billing with related correspondence. + File Management: Maintain client files in both electronic and hard copy formats while ensuring prompt organization within document management systems. + Mail & Communication Tasks: Process and route incoming and outgoing mail, including electronic communications, packages, and shipments. + Expense & Vendor Management: Process reimbursement requests, check requests, and vendor invoices efficiently and accurately. + Meeting & Travel Coordination: Schedule attorney meetings, secure conference rooms, and manage travel logistics, including flights, hotels, and rental cars. + CLE Record Management: Track and maintain attorney Continuing Legal Education (CLE) records, including seminar registrations and reporting. + Administrative Task Delegation: Delegate administrative assignments to Department Administrative Assistants as needed. + Client Service: Deliver a high level of professionalism and customer service to both internal teams and external clients. + Other Duties: Perform additional responsibilities as requested to support the team and the broader organizational goals. Requirements Qualifications: + Proven experience in an administrative or legal support role, preferably within a law firm or corporate legal department. + Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines efficiently. + Strong attention to detail and ability to handle confidential information with discretion. + Excellent communication skills, both verbal and written, to interact effectively with attorneys, clients, and team members. + Proficiency in Microsoft Office Suite, document management systems, and billing software. + Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment. Benefits: + Health Insurance + Dental Insurance + Vision Insurance + Retirement Benefits + Disability Benefits + Paid Time Off and Leave Benefits Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .