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Beacon Hill Legal is seeking an experienced Legal Assistant for a law firm in Dallas. In this role, you will support the delivery of quality legal services to our clients by providing administrative and secretarial assistance to attorneys. Responsibilities range from complex and specialized secretarial tasks to administrative activities. This position generally supports a group of attorneys as a primary assignment and provides back-up assistance to others as needed. This opportunity is direct hire, full time, and hybrid (one day) after the first 90-days.

ESSENTIAL FUNCTIONS

Prepare routine correspondence, memoranda and legal documents Accurately file court documents electronically Anticipate the needs of assigned attorneys in order to promote timekeeper efficiencies (drafts correspondence, prepares shell pleading and discovery documents in advance)Accurately proofread all documents to ensure accuracy and completeness prior to distribution or filingAccurately prepare and submit client intake forms; establish and maintain appropriate files and recordsUtilize standard naming and profiling conventions when scanning, emailing and saving documents to the document management systemUpdate contact records in Outlook and firm databasesPeriodically request pre-bills and statements for billing purposes and prepares statements for signatures and send outRoutinely review and follow-up on client deadlines and calendar appointmentsCoordinates arrangements for meetings (i.e., depositions, mediations, interviews, etc.) and attorney travelAssist with completing and tracking CLE compliance, presentations, and training programs, and organizing all other non-billable activitiesPrepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages and interoffice mailProvide assistance to legal and non-legal personnel as requestedWhen applicable, serve as a Notary PublicOther duties as assigned

REQUIREMENTS

Education: High School Diploma; Bachelor's degree preferred

Experience: Prior experience as a legal assistant required; litigation experience strongly preferred

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