Legal Assistant Job ID 208076 Posted 28-Feb-2025 Service line Corporate Segment Role type Full-time Areas of Interest Administrative, Legal Location(s) Los Angeles - California - United States of America **About the Role:** As a CBRE Legal Assistant, you will provide a wide range of administrative and general support duties for the global Corporate Legal team. This role involves preparing legal documents, maintaining confidential files, assisting with project management, managing schedules, organizing meetings, and coordinating communication within the legal department and with external parties. This role requires exceptional professionalism and discretion, organizational skills and strong attention to detail. **What You’ll Do:** + Plan, coordinate, and support meetings. + Assist in managing department and team communications, Microsoft Teams site, and other central repositories of information. + Assess incoming requests and determine appropriate response or point of contact. + Coordinate signatures on legal documents. + Maintain corporate records. + Track and maintain legal entity data in our online database. + Act as the main point of contact, in partnership with vendor(s), to ensure timely filings of legal entity reports. + Assist in managing law firm relationships, including liaising with billing teams and addressing invoice or related issues. + Process invoice payments for third-party vendors. + Manage expense reports. + Arrange domestic and international travel. + Assist with the coordination of the shareholder outreach program and other governance matters. + Assist in the coordination and management of special projects, ensuring timely and accurate completion. + Suggest improvements to existing processes to improve the efficiency of the team. + Manage other projects as assigned. **What You’ll Need:** To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. + Minimum 3 years legal assistant or executive assistant experience supporting a C-suite executive. + Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred. + Understanding of legal terminology, procedures, and documentation preferred. + Excellent written and oral communication skills and judgment. + Strong attention to detail and proofreading skills. + Comfort with technology and the ability to learn and integrate different software applications. + In-depth knowledge of Microsoft Office, including Word, Excel, Outlook, Visio, and PowerPoint. Familiarity with hCue and iManage a plus. + High degree of organization, strong project management skills, and an inquisitive mindset. + The ability to operate comfortably in a highly professional and fast-paced environment. Applicants must currently be authorized to work in the US without the need for sponsorship now or in the future. **Why CBRE?** When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry. Our culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive. Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity! CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the position is $55,000 annually and the maximum salary for the position is $70,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)