The Collections Specialist is responsible for the accurate and efficient preparation of invoices for various Billing Attorneys. This position will interact with all levels of attorneys, clients and staff to effectively drive the collection process. The candidate will assist with collections, AR analysis, e-bill invoice rejections, invoice resubmissions, Credit/Retainers refunds, client calls as needed. Candidate should also be flexible to work overtime as needed. Duties & Responsibilities are as follows:

-Responsible for daily function of collection efforts, including inventory review, regular consultation with attorneys to review issues related to A/R and determine best strategy for collection
-Responsible for accounting functions including but not limited to accounts receivable and billing
-Proactively and efficiently communicates accounts receivable information to office and firm management
-Processes client bills using Pre-bill Viewer and Aderant software
-Submits electronic client invoices and accruals via various e-billing websites
-Researches and responds to accounting and billing questions; communicates with clients as needed
-Reviews and edits pre-bills in response to requests from attorneys and legal support specialists
-Analyzes client balances and client ledgers (payments and applications)
-Application and re-application of deposits, retainers, unapplied cash
-Assists with client refunds
-Reviews client AR balances and collection communication with the Billing Attorney/Business Director/Revenue Director
-Develops and prepares collection and A/R related reports; account reconciliations
-Enters and maintains collection notes into Dashboard/Aderant Collection system
-Assists with our yearly Internal Audit (researches credits and initiates any refunds, updates the collection notes, etc.)
-Assists with other special projects, ad hoc reports, and activities as needed, and performs additional duties as assigned

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

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